Business Office

Students

• For information on tuition and fee costs, please follow the link provided.
  
  Student Account Services

Payroll

• Independent Contractor Questionnaire
  • This form must be completed and attached to the Accounts Payable Check Request Voucher in order to receive any payment for compensation through Accounts Payable.

• Payroll check deposit form
  • For those requesting that their payroll checks be direct deposited into their checking/savings account. Download the form from the link, print the form, fill in the information, and send to the Business Office.

• Staff Leave Form
  • Required when employees take vacation or sick pay. Download the form from the link, print the form, fill in the information, obtain supervisor approval and send to the Business Office.

• Tax Guide for Foreign Visitors
  • Guidance to facilitate compliance with INS regulations regarding non-resident aliens. For questions concerning employment eligibility of nonresident aliens please contact Cathy Mundy-Payroll Coordinator at 972.721.5195.

• Paying Awards and Prizes
  • Outstanding UD students and employees are frequently rewarded with cash or other benefits as awards or prizes for exemplary academic performance or employee service. Request for payments are made through different UD administrative offices depending on whether the awardees is a student or employee. Complex federal tax laws complicate the amount, tax withholding and tax reporting of these payments. UD Policy on Awards and Prizes.
    

• Staff/Hourly and Student Payroll Schedule

Accounts Payable

• Check Request Voucher
  
  • This form should be used for vendor payments but should not be used for employee reimbursements.

• UD Reimbursement Policy
  
  • This document will elaborate the procedures concerning how reimbursements are handled at the University of Dallas that stays within board approved policies and IRS regulations.

• UD Expense Reconciliation Form
  • UD Expense Reconciliation Form - whether for Personal reimbursements or Corporate Credit Card statements - will utilize this form. It should also be used to provide substantiation for all cash advances. Be sure to ask the Business Office for a Sales Tax Exempt Form if you intend to buy goods/services. UD is exempt from sales tax.

• Cash Advance Request Form
  • All requests for advances must be made using this form. *Not for Payroll advances. Payroll advance requests have to be submitted to Payroll/Cathy Mundy.

• Alternative Receipt Form
  
  • All requests for reimbursements must include receipts. This form is to be completed as documentation for a reimbursement of an expense if the receipt has been lost. Requires Budget Manager approval.

Travel

• Hotel Occupancy Tax Exemption
  • Provide this form to Texas Hotel/Lodging providers to receive exemption from State Hotel Tax. UD is not exempt from local/municipal Hotel Tax.

• Travel Request Form
  • Use this form for travel approval. Most department Budget Managers require some form of prior approval. Although this form is not mandatory, it is recommended for internal department use.

General Ledger

• Budget Revision Form
  • This form is used to transfer funds from one budget to another. Download the form from the link, print the form, fill in the information, and send to the Business Office.

Business Office Cashiering

• Deposit Policy and Procedures
  • This document will describe the policies and procedures applicable to departments and organizations regarding the deposit of cash and checks.

Whistleblower Hotline

• Click here for reporting improper activities.