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Sample Letters
COVER LETTER #1
COVER LETTER #2
COVER LETTER #3
ADVERTISEMENT RESPONSE LETTER #1
ADVERTISEMENT RESPONSE LETTER #2
ADVERTISEMENT RESPONSE LETTER #3
SEARCH FIRM LETTER #1
SEARCH FIRM LETTER #2
MARKETING LETTER #1
MARKETING LETTER #2
NETWORKING LETTER REFERRAL
FOLLOW-UP LETTER
(Date)
Mr. Robert M. Willis
President
Republic Corporation
1201 Elm Street
Dallas, TX 75201
Dear Mr. Willis:
As Director of Food Standards for National Restaurants Specialty Division for nine years, I was very impressed by your organizations accomplishments and positioning in the market.
I believe my successful experience in business planning, food and beverage standards, sophisticated and unique food concepts and creativity make me highly qualified for any senior level food and beverage position in your company.
Enclosed is my resume for your consideration. After you have reviewed my accomplishments and qualifications, I would look forward to meeting you and discussing how I can contribute to the success of your organization.
I will call you next week to arrange an appointment.
Sincerely,
Michael Cutler
Enclosure
(Date)
Mr. Robert M. Willis
President
Republic Corporation
1201 Elm Street
Dallas, TX 75201
Dear Mr. Willis:
With more than twenty years of laboratory science experience in Academic and Industrial settings and a reputation as an aggressive and innovative researcher, I believe I could make a contribution to your organization.
I am currently employed as a research scientist by an international firm working with cloned hyper expressed and engineered bacterial protein genes. Prior to this period, I was associated with the University of California-San Francisco doing laboratory work involving the technology of recombinant DNA in projects to study the molecular basis of the regulation of the immune response.
I have worked with Dr. Kenneth Hard at the Howard Hughes Medical Institute on the regulation of human interferon gama gene. Also, for a number of years, I was associated with the laboratory of Dr. Christine Guthrie, University of California-San Francisco doing work in the enzymology of tRNA processing using production of bacteriophage T4-specific tRNAs as a experimental system.
My undergraduate and graduate work was done in the laboratory of Dr. Harry Noller, Professor of Biology, University of California Santa Cruz. There I worked on projects to study ribosomal structure and function. This work required separation biochemistry of proteins and RNAs, chemical modifications of proteins and RNA, and in vitro functional assays.
As you can see, I have acquired over several years, a great deal of experience with techniques used in molecular biology. I have generally worked quite independently, requiring little supervision.
On the assumption you may be interested in a motivated successful researcher, I am enclosing my resume for your consideration. After you have reviewed my accomplishments, I would appreciate an opportunity to meet with you and discuss how I can contribute to the success of your organization. I will call you next week to arrange an appointment.
Sincerely,
William Aragon
(Date)
Mr. Robert M. Willis
President
Republic Corporation
1201 Elm Street
Dallas, TX 75201
Dear Mr. Willis:
In my search for a new opportunity in the research chemistry field, I was impressed with the track record of your organization.
On the assumption that you may be interested in a motivated, successful researcher, I am enclosing my resume for your consideration. As you can see, I have enjoyed specific success in polymer research.
After you have had an opportunity to review my accomplishments, I would appreciate an opportunity to meet with you and discuss how I can contribute to the success of your organization.
I will call you next week to arrange an appointment.
Sincerely,
Howard B. Andeson
Enclosure
(Date)
Mr. Robert M. Willis
President
Republic Corporation
1201 Elm Street
Dallas, TX 75201
Dear Mr. Willis:
I am responding to your advertisement in the Arizona Republic dated Sunday, July 25, for the position of Retail Branch Manager. My skills and experience closely match the specifications outlined in your advertisement. Specifically, I have:
Managed a large, high volume branch office.
Consistently met sales and business development objectives.
A commitment to providing excellent customer service and developing long term customer relationships.
Received increasing job responsibilities and promotions over a short period of time.
My resume is enclosed, which outlines my accomplishments and achievements in greater detail. I am very interested in discussing with you how I can contribute to your companys success.
I am looking forward to your favorable response.
Sincerely,
Leigh M. Warren
Enclosure
(Date)
Mr. Robert M. Willis
President
Republic Corporation
1201 Elm Street
Dallas, TX 75201
Dear Mr. Willis:
In response to your advertisement for a Human Resources Manager, I am enclosing my resume for your consideration. As you can see, my experience in the Human resources field closely matches your specifications.
After you review my qualifications, I would be very interested in discussing this position and how I may contribute to the success of your organization.
Sincerely,
Mary T. Forsh
Enclosure
(Date)
Mr. Robert M. Willis
President
Republic Corporation
1201 Elm Street
Dallas, TX 75201
Dear Mr. Willis:
I believe my successful experience as Vice President, Marketing for ABC Company qualifies me for the position advertised. Specifically, some of my accomplishments include:
Assumed responsibility for an aging product in line in 1989. Completely replaced existing models and established new pricing levels. Unit sales exceeded quota and industry growth in 1990 and 1991.
Increased software licensing revenues by 28% by simplifying and streamlining the fee structure with a new program more attractive to customers.
Launched the most successful new large systems product in company history with $10+ million bookings in the first 45 days.
My resume is enclosed for your consideration. After you have had an opportunity to review my accomplishments, I would be pleased to discuss the position with you directly and learn more about your organization.
Sincerely,
Robert Armbruster
Enclosure
(Date)
Mr. Robert M. Willis
President
Dallas Recruiters, Inc.
1201 Elm Street
Dallas, TX 75201
Dear Mr. Willis:
Due to a recent acquisition of National Restaurants, a division of Continental Restaurants, by ABC Inc., my present position as Director of Food Standards and Quality Control has been eliminated. Therefore, I am now seeking a new and challenging position in an organization with similar needs as Continental Restaurants.
A brief summary of my background is found in the enclosed resume. I believe you will find that my contributions to the restaurant chain had much to do with the $40 million profit we made on the sale of the organization.
Although my most recent experience has been in Continental Cuisine, my prior experiences as Director of Food Services and Executive Chef in hotels and gourmet restaurants make me uniquely qualified for any senior level food and beverage management position. My annual compensation at Continental with bonus was $73,000.
Should you have a client assignment matching my background or wish to set up a mutually convenient appointment, please contact me.
Sincerely,
Pierre A. Ricon
Enclosure
(Date)
Mr. Robert M. Willis
President
Republic Corporation
1201 Elm Street
Dallas, TX 75201
Dear Mr. Willis:
I have had a highly successful twenty-one year career history serving in key managerial roles with industry leading Fortune 500 high technology companies. For the past three years, I have serves as a Senior Member of the management team in the Gateway Computer Group. The computer group is a 400MM business that develops and manufactures computer systems, software and printed circuit boards. At the time I joined Gateway, in 1990 the computer group incurred losses of approximately 60MM and during the first half of 1993 we were profitable. The performance of the manufacturing operation has been a key contributor to this improved financial position. We have transformed the manufacturing function into a competitive world class operation that produces the highest quality products.
My success and the expertise gained have prepared me for my next career step. It is my career objective to serve as a General Manager in a key operations position. I would also be interested in pursuing other strategic senior management positions in the electronics or high technology industries. I am forwarding my resume, on a confidential basis, to further acquaint you with my experience and achievements. Currently my salary with Gateway is a base of $170,000 with an annual bonus potential of up to 20% of base. I have been receiving stock options on an annual basis.
Should you be involved with a company that requires a highly energetic executive who seeks a challenging assignment that would be potentially rewarding, I would be interested in discussing the opportunity. I know the importance of capable executives and firms such as yours developing acquaintances with one another. I can be contacted at my office (602) 333-4384 or at my home in Phoenix (602)666-8890 after work hours. I welcome an opportunity to become acquainted with you or meeting you personally.
Sincerely,
Paul L. Peterson
(Date)
Mr. Robert M. Willis
President
Republic Corporation
1201 Elm Street
Dallas, TX 75201
Dear Mr. Willis:
In this soft economy, is your sales force securing you the new distribution needed to continue to grow sales?
During the past eight years, I have been able to solve very complex sales problems in a dynamic consumer products environment.
My experience includes managing direct sales forces, broker personnel, and manufacturers reps. I have had direct key account responsibility in all channels of distribution up to the highest level of management, and have sold to the following retailers: Home Club, Vons Grocery, Albertsons, Costco Wholesale Club, Fred Meyer Stores, Ernst Home and Nursery, Smiths, Coast to Coast, Target, Etc.
Some of my accomplishments include:
Developed Marketing strategies for new products, resulting in regional sales of $1,500,000 in the first year.
Increased sales volume form $5,000,000 to $15,000,000 within a four-year period.
Managed a total sales quota of over $35,000,000, operating 10% below the allocated expense budget.
I would like the opportunity to meet with you to discuss how I can contribute to attaining your sales objectives. I plan to cal you this coming week.
Sincerely,
Gary J. Mason
Enclosure
(Date)
Mr. Robert M. Willis
President
Republic Corporation
1201 Elm Street
Dallas, TX 75201
Dear Mr. Willis:
When I joined my current employer four years ago as Production Superintendent, quality control was rejecting 8% of all printed circuit boards. Today, that figure is 2% and continuing downward.
You may be interested in my board experience in solving production problems. Some accomplishments include:
Reduced absenteeism 42% and turnover 36%. With less turnover we invested more in training, with a corresponding increase in quality and productivity. While rejections dropped from 8% to 2%, productivity increased 22% per employee.
Introduced an idea program with incentives. The number of implemented suggestions increased from four in the year prior to the program to 54 in 1986. Bonuses cost $18,000, while documented savings amounted to $192,000.
Implemented an inventory control system. During a time when sales increased 46% inventory increased only 12%. Shipment delays due to unavailable parts dropped from 153 in 1983 to 21 in 1985.
Instituted a company-wide safety program. Lost time due to accidents was reduced 27% in the first six months. Reductions in insurance premiums will save $240,000 in 1987.
I graduated from the University of Massachusetts in 1968 with a degree in business. Since then, I have experienced rapid promotions during 19 years in manufacturing.
I'll call you next week to arrange a time when we might meet for 15 to 20 minutes.
Sincerely,
James R. Wilson
(Date)
Mr. Robert M. Willis
President
Republic Corporation
1201 Elm Street
Dallas, TX 75201
Dear Mr. Willis:
Powers Booth, a common acquaintance of ours, suggested that I contact you. Recently my position at Hills Bank was eliminated placing me in todays job market. I have an excellent banking background particularly in trust operations and employee benefit trust, which could lead me in several career directions. In addition to my technical expertise in trust operations and employee benefit trust, I believe that I have the personal qualities to be successful in a sales capacity as well.
Powers indicated that because of your knowledge of the financial services industry, you would be an excellent source of ideas or information for me as I assess various career options. Any advice or counsel you could share with me would be most appreciated. I would like to have a brief meeting with you, perhaps 20 minutes of your time, to get your thoughts on how I might best utilize my skills and experience.
My resume is enclosed which gives you some more detail about my work history. I will call your office in a few days to arrange a time for us to meet. Thanking you in advance.
Sincerely,
Deanna K. Anderson
Enclosure
(Date)
Mr. Robert M. Willis
President
Republic Corporation
1201 Elm Street
Dallas, TX 75201
Dear Mr. Willis:
It has been a number of weeks since our initial discussion concerning the position of Vice President of Marketing. The position is very interesting to me and I would welcome the opportunity to meet with you again to explore how I may contribute to your company.
Is there any additional information which I can provide to assist you in your deliberation?
I will contact you next week if I do not hear from you prior to then.
Sincerely,
Todd S. Schlesinger
C11.44
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