Exhibitor Resources

Exhibitor Resources

Thank you for choosing to exhibit at the 11th annual Dallas Ministry Conference, to be held on October 19 -21, 2017 at the Kay Bailey Hutchison Convention Center in Dallas, Texas! Whether you're a first-time exhibitor or an experienced exhibitor at the Dallas Ministry Conference, we want to provide you with all of the information you will need to ensure a smooth exhibiting experience for this year's conference.

Special Invitation - President's Reception

All Exhibitors are invited to the 2017 President's Reception to be held:
Friday, October 20, 2017
from 6:30pm - 8:30pm
at the Omni Hotel Dallas

Come join us for an evening of celebration during the 11th Annual Dallas Ministry Conference! You will have a chance to meet our sponsoring administrators: Mr. Thomas Keefe, President of the University of Dallas, along with many other exhibitors, speakers and staff from the Diocese of Dallas.

Booth Assignment

If you were registered to exhibit before June 10, 2017,  your assigned booth number will be sent via e-mail around that date. Any exhibitors registered after that date will receive their assignments periodically over e-mail. You can also find booth assignments, as they become available on our 2017 Exhibitors page.

Exhibitor Service Contractor– Superior Expo Services (SES)

Please be sure to review the Superior Expo Services (SES) Exhibitor Kit  for information on booth equipment, exhibit schedules, shipping information, and carpet and accessory order forms. The Exhibitor Kit is only accessible with the username and password provided by SES (via email) a few business days after you receive your booth assignment.

 Please note: If you have misplaced this information or do not believe you received it, SES's customer service department is available to assist you with your exhibitor needs prior to the event by calling 972-271-7444 during regular business hours (8:30am – 5:00pm (CST), Monday – Friday) or at show site at the Superior Expo Services Desk. Be sure to note the deadline of Thursday, October 5, 2017. Keep in mind that advance ordering will save you money!

  • Electrical/Internet/Communications Services: 

      • All electricity, internet, and communication needs,  are processed directly through the Kay Bailey Hutchison Convention Center. Electrical Services Form | Internet Services Form

  • Exhibitor Service Desk:

      • SES will maintain an Exhibitor Service Booth during set-up, conference days, and dismantling in the Exhibit Hall. All questions regarding booth service and orders should be made at the SES Service Booth, including booth carpet, freight, electric/internet services.
  • Conference Floor Plan and & Exhibit Hall Layout:

For more information or any questions regarding Exhibitor Services, please contact the Superior Expo Services customer service department by calling 972-271-7444 during regular business hours (8:30 am – 5:00 pm (CST), Monday – Friday). 

Move-in & Set-up Hours

  • Thursday, October 19, 2017 from 7:00am – 2:00pm
  • All exhibits must be fully installed by Thursday, October 19, 2017 at 2:00 pm
  • Please revisit the Exhibit page to review items that are included with your booth

Loading Dock: Exhibitors will have access to the Loading Dock on Thursday, but you must check-in first at the Exhibitor Registration Booth.

Move-out & Dismantling Hours

  • Saturday, October 21,  2017 from 5:00pm – 10:00pm
  • All exhibits must remain fully intact until the official close of the conference at 6:00pm

Conference Hours (Exhibiting Hours)

  • Thursday, October 19, 2017 from 2:00pm 6:00pm
  • Friday, October 20, 2017 from 8:00am – 5:00pm
  • Saturday, October 21, 2017 from 8:00am – 5:00pm
  • Exhibitors (with Badges) will have access to the Exhibit Hall at 7:00am on Friday and at 7:00am on Saturday for an hour of set-up before attendees arrive

Exhibitor Lounge: All Exhibitors will have access to an Exhibitor Lounge during Friday and Saturday of the conference. On Thursday, the Lounge will not be open. The Exhibitor Lounge will be located and clearly marked in the Exhibit Hall this year. 

Exhibitor Registration & Access

Upon arrival, all Exhibitors must check-in at the Exhibitor Registration Booth located in Lobby C to get their packets. Exhibitor packet will include all name badges.

Exhibitor staff personnel wishing to enter the Exhibit Hall must wear an Exhibitor badge at all times. Badges must be worn at all times during move-in, conference hours, and move-out. Access to the exhibit hall begins at 7:00am on Friday and 7:00am on Saturday.

Please note: If you have not completed and returned your Exhibit Booth Staff Form, please do so by September 1, 2017. 

Parking 

Limited parking spaces are available for exhibitors at the rate of $90.00. This entitles you to park during
the period of October 19 -21, 2017, with “in and out” privileges. Parking Permit Request Form

If you choose not to park as an exhibitor and park as an attendee, the parking rate for self-parking is a flat fee of $15.00 with no in-and-out privileges. Overnight parking is not allowed. For more information, visit our Parking & Travel Information page. 

Security

Security personnel will be on duty during move-in/set-up, conference hours, and move-out/dismantle. Do not leave items such as computers, laptops, cameras, cell phones, wallets or any other item of value unattended in your booth at any time, including over night. Please note: Neither the Dallas Ministry Conference, nor the Dallas Convention Center, is responsible for any losses.

Cancellations/Refunds

Cancellations must be in writing and received before September 27, 2017. Canceled booths will be refunded (less $50 service charge) after the conference. No refunds are available after September 27.

Hotel Reservations/Discounts

NOTE: The Dallas Ministry Conference does not contract with any third party companies to coordinate hotel reservations. If you receive a call offering to assist you with hotel reservations, it is fraudulent and should be ignored. The only way to set up your hotel reservations is through the link below.

This year our host hotel will be the:

Omni Dallas Hotel
555 S Lamar St.
Dallas, TX 75202

Located in Downtown Dallas, the Omni Dallas Hotel is connected via sky bridge to the Dallas Convention Center.

Please click here to secure a rate of $179.00 a night as part of the Dallas Ministry Conference valid for stay from October 19 -21, 2017. 

Advertising & Sponsorship Opportunities

See what you can do to promote your presence at the DMC and drive traffic to your booth! Our Advertising & Sponsorship opportunities will enable attendees interested in your products to find you before, during and after the conference. Remember that pre-conference and at-conference marketing is key to building your visibility and maximizing booth traffic! Visit our Advertising page or our Sponsorship page for more information.  Please note: The Program Book Advertising Form must be completed and returned by August 1, 2017.

Exhibitor Important Deadlines

  • Exhibitor Booth Staff Form (for Badges) – submitted online by September 1, 2017
  • Program Book Advertising Form – returned by August 1, 2017
  • Program Book Ad Artwork – submitted by August 12, 2017
  • Superior Expo Services (SES) – order by September 15, 2017 for discounted rates
    • See email from SES for Exhibitor Kit link & log-in information
    • Contact SES at 972-271-7444 during business hours with questions

We appreciate the commitment you've made to exhibit with us and look forward to assisting you during the coming months. For questions regarding booth equipment or services, please contact SES Exhibitor Services at 972-271-7444. For general exhibitor questions, please contact Lauren Masty at 972-721-4077.

News

2016 Evaluation

Thank you for attending the 2016 Dallas Ministry Conference. Please click the link to evaluate the conference and help us improve for the future.

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Session Recordings

Buy Sessions Recorded at DMC 2016! Keep the conference going long past this weekend! Stop by the LCE Media table in the Exhibit Hall (Booths 411/510) for audio recordings of most of the conference talks. Order a USB thumbdrive of ALL recorded sessions: English Sessions - ONLY $99! Spanish Sessions - ONLY $49! Vietnamese Sessions - ONLY $19! Please note: USB thumbdrives will be shipped after the conference to ensure the include all recorded sessions of the event.

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DMC Giveaway

DMC Giveaway - The DMC is Serving Together in Faith with Catholic Charities of Dallas - Bring 3 canned items to the exhibit hall on Friday or Saturday to receive a raffle ticket for the DMC giveaway. #theDMC2016

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