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| * indicates a required field |
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All university departments/organizations are required to register any program or social event that they sponsor on or off campus in which alcohol will be served. All University sponsored events involving alcohol MUST be authorized or sanctioned by a University Department Head or higher. Events involving undergraduate students must be approved by the Dean of Student Life or his designee; for events not directly involving undergraduate and/or underage students, it is the responsibility of the department head to coordinate the event with the Campus Safety Office. Event/Program Registration and Permit Forms should be submitted at least TEN (10) WORKING DAYS PRIOR to the date of the event.
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| *Event Name: |
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250 character(s) left |
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| *Sponsoring Individual/Dept/Organization: |
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150 character(s) left |
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| Address of Sponsor: |
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150 character(s) left |
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| *Phone of Sponsor: |
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60 character(s) left |
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| *Event Date: |
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60 character(s) left |
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| *Event Time (Start and End Time): |
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60 character(s) left |
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| *Event Location (does NOT reserve the location): |
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150 character(s) left |
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| *Anticipated Attendance: |
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60 character(s) left |
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| *Type of Event: |
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| *Event is...: |
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| *Will an admission fee be charged?: |
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| If yes, amount of admission fee: |
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60 character(s) left |
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| *How is Event/Program being funded?: |
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250 character(s) left |
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All catering MUST be contracted through Campus Dining. Contact Aramark directly to make arrangements.
Location reservation requests MUST be made directly with the Conferences & Events Coordinator at 972.721.5123.
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| Guidelines for University Sponsored Events Providing Alcohol |
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The following guidelines pertain to provision of alcoholic beverages at University sponsored events. A University Sponsored Event is any event organized, authorized or sanctioned by a university Department Head or higher, held either on campus or off campus.
1. The University of Dallas observes Texas State Law, which states that alcoholic beverages may not be sold, given or made available to persons under the legal drinking age.
2. Alcohol may not be sold or given to intoxicated persons under the legal drinking age.
3. Immoderate drinking is prohibited.
4. Social events for the sole purpose of consuming alcoholic beverages are not permitted.
5. Intoxication while on campus is prohibited.
6. Event/Program Registration and Alcohol Permit Form is required for every event in which alcohol is served. The form should be submitted ten days prior to the date of the event and MUST receive approval from
* The Dean of Student Life for events involving undergraduate and/or underage students OR
* The Department Head and the Supervisor of Campus Safety for any events not involving undergraduate and/or underage students.
7. The sponsor of the event must take responsibility for monitoring the drinking behavior of the attendees. For groups of twenty-five to one hundred, one campus safety officer is required. For groups between one hundred and two hundred, two officers, and so on.
8. The consumption of alcoholic beverages and the possession of open containers are prohibited in classrooms, laboratories, library, athletic facilities, residence hall common areas, mall, and vicinity of any University building or any public area owned by the University. This restriction may be waived only with the approval from either:
* the Dean of Student Life or his designee for events involving undergraduate and/or underage students OR
* the Department Head and the Supervisor of Campus Safety for events not involving undergraduate and/or underage students.
9. Only the University's licensed food services operator, Aramark, may sell alcoholic beverages on campus. Either the food service contractor or sponsor may provide complimentary alcoholic beverages to guests; however, a permit is always required. The food service contractor will arrange for a bartender to serve complimentary alcoholic beverages at the sponsor's request.
10. Alternative beverages and food must be provided when alcohol is served. Advertisements for any university event where alcoholic beverages are served shall mention the availability of nonalcoholic beverages as prominently as alcohol. Alcohol should not be used as an inducement to participate in a campus event.
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The person(s) responsible for the Event/Program is obliged to attend the event for the duration and to comply with the laws of the State of Texas. This permit is issued with the expectation that the person(s)responsible for the Event/Program will FULLY ENFORCE the law. THIS PERMIT MUST BE AVAILABLE UPON REQUEST FOR THE ENTIRE DURATION OF THE EVENT/PROGRAM.
Only the University's licensed food service operator, Aramark, may sell alcoholic beverages on campus. Either the food service contractor or sponsor may provide complimentary alcoholic beverages to guests; however a permit is ALWAYS required. Person/s responsible for serving alcohol must be 21 yrs. or older and have current TABC Certification. The food service contractor will arrange for a bartender to serve complimentary alcoholic beverages at the sponsor's request and cost.
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| *Are Alcoholic Beverages being purchased with University Funds?: |
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| *Are Alcoholic Beverages being sold during the Event/Program?: |
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| *Are Alcoholic Beverages being provided on a complimentary basis?: |
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PLEASE BE SPECIFIC: If you answered 'YES' to any of the above, WHO will be...
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| ...responsible for no underage drinking?: |
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Full Name [100 character(s) left] |
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| ...responsible for no alcohol leaving premises?: |
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Full Name [100 character(s) left] |
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| ...responsible for no intoxicated departures?: |
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Full Name [100 character(s) left] |
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Food and non-alcoholic beverages other than water must be provided. All Alcohol Event/Programs will be REQUIRED to have a Campus Safety Officer present. The number of participants attending the Event/Program will determine the number of Campus Safety Officers required. Campus Safety is required to be present 15 minutes before and 30 minutes after events. The University requires the right to delay or cancel an event if University Security has not been contracted or is not present at the event. The Individual/Dept/Organization sponsoring the event is responsible for the cost of Campus Safety. A request for waiver of this requirement must be submitted and approved by the Campus Safety Supervisor. This form is available online at http://www.udallas.edu/fillform/1726
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I CERTIFY THAT I AGREE TO SPONSOR THIS EVENT AND WILL TAKE RESPONSIBILITY FOR CONDUCTING IT ACCORDING TO THE POLICIES GOVERNING SUCH MATTERS. SPONSORS TAKE SOLE RESPONSIBILITY REGARDING FINANCIAL OBLIGATIONS AND FOR THE ACTIONS, ACTIVITIES AND PRODUCTS ASSOCIATED WITH THIS EVENT/PROGRAM.
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| *By submission of my full name via electronic signature in this box ...: |
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150 character(s) left |
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...I am indicating that I have read and understood all above policies and guidelines.
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| *Email address of person submitting request: |
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150 character(s) left |
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| *Date of submission: |
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60 character(s) left |
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Please note that submission of a request does not automatically guarantee approval.
Official approvals will be sent via email to the address given above.
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