Abbreviate words only if a reader would quickly recognize the abbreviation. These
- titles when used before a full name (Dr., Mrs., the Rev.)
- junior or senior after an individual’s name (Jr., Sr.)
- company, corporation or incorporated when used after the name of a corporate entity
For most references use associate degree, bachelor's degree, master's degree or doctorate
(all lowercase) in place of degree abbreviations. Note that doctorate degree is redundant
- use doctoral degree. It is preferable to use a degree, not his degree or her degree.
- She earned a bachelor's degree in physics.
Use abbreviations only when necessary to distinguish the specific type of degree or
when the use of full terms would prove cumbersome, such as in a list. The word degree
should not follow a degree abbreviation. When used after a name, an academic degree
is set off by commas.
- He has an M.S. as well as a Ph.D. in chemistry.
- John Smith, Ph.D.
- Annie Greene, M.F.A.
- When talking about alumni, however, and giving their degree and year, do not use periods:
John Smith, PhD ’11; Jane Brown, BA ’04
academic departments and administrative offices
Capitalize the names of departments and the words department and office when they
appear as part of the official name or are used in reference to a specific institution.
- the Department of Education
- the Business Office
Capitalize and spell out formal titles like professor, dean, professor emeritus and
chair when they immediately precede a name. Modifiers such as acting, department and
adjunct are also capitalized when used before a name. Titles following a name are
- John Doe, professor of biology
- Jane Doe, professor in the Department of Education
- Assistant Professor John Brown
- John Brown, assistant professor of English
Use 2013-14 not 2013-2014 for an academic year. Also lowercase seasons, semesters
and terms. However, “to,” not a dash, should be used when introducing a range of dates
(from 2012 to 2013, not from 2012–13).
- fall semester, spring semester, summer session
- He will graduate in spring 2014. She entered college in fall 2012.
- She plans to retire at the end of the 2014-15 academic year.
Always spell out an acronym on the first reference. Use the proper and full name of
programs on first reference. Acronyms for buildings should never be used (e.g. SOM,
- The Institute of Philosophic Studies (IPS) is the Ph.D. granting division of the University
of Dallas. The IPS grants doctorates in literature, philosophy and politics.
- INCORRECT USAGE: The School of Ministry (SOM) is the ministry school at the university.
The SOM offers undergraduate and graduate programs.
Always use 1845 E. Northgate Dr., Irving, TX 75062 as the mailing address or return
address on any UD publication or web page. Any other format on www.udallas.edu may
negatively affect web search rankings.
Use abbreviations for street (St.), avenue (Ave.) and boulevard (Blvd.) when used
in a numbered address. Similar words (alley, drive, road, terrace, etc.) are always
spelled out. Directionals - north, south, east, west - are abbreviated when used with
Title used for part-time faculty member appointed to teach one academic year or less.
Use adjunct instructor rather than adjunct alone. Capitalize when used before a name.
- Adjunct Instructor Jane Doe teaches biology.
- She is an adjunct instructor.
Capitalize formal titles before a name. Titles after a name or are not capitalized.
- Vice President for Advancement John Doe
- Jane Doe, dean of students
- Bob Smith, director of finance
adviser v. advisor
Adviser is the preferred spelling according to the AP Stylebook.
Non-tenure-track professor. When used with professional title, capitalize before,
- Affiliate Professor John Doe
- John Doe, affiliate professor of philosophy
A school, college or university that one has attended or from which one has graduated,
or the anthem of an institution of higher learning. Do not italicize.
- The University of Dallas is the alma mater of many Dallas residents.
- The graduates joined in singing the alma mater.
alumnus, alumni, alumna, alumnae
Use alumnus (alumni in the plural) when referring to a man (or group of men) who attended
the university. Use alumna (alumnae in the plural) for similar references to a woman
(or group of women). Use alumni when referring to mixed groups of men and women. Alumnus
can be used for a single person, gender neutral. Do not use alum.
For all graduates include the abbreviation of the academic degree and the year it
- John Doe, MBA ’12
- Jane Doe, BA ’11
- Bob Smith, BA ’99 MM ’03
Abbreviations for divisions of the day are lowercase. Numerals and periods are used
with these abbreviations.
Ann & Joe O. Neuhoff School of Ministry
The Ann and Joe O. Neuhoff School of Ministry was formerly known as simply the School
of Ministry (SOM) and prior to that the Institute for Religious and Pastoral Studies
(IRPS). Full name on first reference, then Neuhoff School of Ministry or school of
Anselm Hall; do not use dorm.
Spell out associate degree instead of abbreviations for most references. Note there
is no "s" at the end of associate.
Athletics is the preferred term to use, rather than sports. General team names should
be lowercase: baseball team, softball team. Capitalize Crusaders. Students who participate
in athletics should be referred to as student athletes.
Special liturgy offered at the closing of the academic year.
Refer to “academic degrees”
Use lower level. Do not use when referring to University of Dallas locations.
Beatrice M. Haggerty Gallery
The official name of the art gallery.
Common incorrect uses: Haggerty Art Gallery, Beatrice M. Haggerty Art Gallery
Capitalize, without quotation marks, when referring to the Scriptures in the Old Testament
or the New Testament. Capitalize related terms like the Gospels, Gospel of St. Mark,
the Scriptures and the Holy Scriptures. Lowercase biblical in all uses. Lowercase
bible when used as a nonreligious term.
Use quotation marks to set off the names of books. Exceptions include the Bible and
books that are primarily catalogs of reference material (almanacs, dictionaries, etc.).
Braniff Graduate Building
Braniff Graduate School of Liberal Arts
The official name of the liberal arts graduate school.
Braniff Memorial Tower
Capitalize official names of university facilities, but not information references.
Do not abbreviate any words in building names, including the word building.
- William A. Blakley Library
- administration building, the library
The University of Dallas Bulletin is the source of information for official university
Always capitalize when referring to the Roman Catholic Church.
- Roman Catholic Church
- Catholic Church
Catholic social teaching
Because the University of Dallas has more than one campus, use university or university
community when referring to UD as a whole.
- He will complete his Capstone project in 2014.
References to particular centuries should be in lowercase, spelling out numbers less
- the first century
- the 20th century
A person in charge of a department or committee is a chairman or chairwoman. Do not
use chairperson, chair or co-chair unless it is an organization’s formal title for
an office. Capitalize as a formal title before a name. Do not capitalize as a casual,
- She is the chairwoman of the Department of English.
- The chairman and co-chairman will meet on Tuesday.
- Department Chairman John Smith spoke to the students.
- Meeting chairwoman Maggie Chase should arrive soon.
Capitalize as part of the formal name of a building, a congregation or a denomination.
Lowercase in phrases where the church is used in an institutional sense.
- The Church of the Incarnation
- The School of Ministry is working to meet the needs of the church.
- separation of church and state
Church of the Incarnation
The preferred way to reference class year is with an apostrophe and the last two digits
of the class year. Capitalize only when part of a proper class name. In text, use
class years following a name set off by commas and with the degree abbreviation. If
more than one degree has been earned, no comma should separate the degrees. For non-degreed
students, do not list a class name. The class year should be referenced as the most
recent year of attendance and should not be set off by commas.
- The Class of '88 was honored at Alumni & Family Weekend this year.
- John Doe, BA '79, is the university's director of finance.
- Jane Doe, BS ’90 MA ’01, is the vice president of Acme.
Cistercian Abbey of Our Lady of Dallas
Cistercian Order, Cistercians
Should be used as one word.
University of Dallas is a coeducational institution. Do not refer to a female student
as a coed.
Capitalize as part of a formal title. Lowercase otherwise.
- The Satish & Yasmin Gupta College of Business at the University of Dallas was established
- The university has an outstanding faculty.
- She plans to go to college next year.
Use commas to separate elements in a series. In most cases, do not use a comma before
the conjunction in a simple series.
- The Constantin College offers degrees in art, history and economics.
Ceremony recognizing graduates; preferred over graduation. Use lowercase when referring
to commencement in a general sense; uppercase when referring to a specific commencement
exercise or ceremony.
- The commencement speaker has not been announced.
- During Commencement 2014, the speaker will be limited to a five-minute speech.
Capitalize the full name of specific committees and task forces.
- Presidential Search Committee
Constantin College of Liberal Arts
The official name of the undergraduate college
Capitalize core but not curriculum
The university's annual giving fund
Lowercase when referring to multiple courses or courses in general. Uppercase if referring
to a specific name of a class or if the class uses a proper noun or numeral.
- a music class, business classes, an English class
- Art History 260; Chemistry 211: Organic Chemistry
- The professor teaches Principles of American Politics and Constitutional Law.
Use a hyphen.
The title of UD's yearbook.
Curricula in plural form.
Academic equivalent of a résumé. Do not use CV or vita. Plural is curricula vitae.