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Satisfactory Academic Progress (SAP)

For Satisfactory Academic Progress as it relates to scholarship eligibility, please click here.

As required by the Higher Education Act of 1965, the University of Dallas has established minimum standards for eligibility for students who receive financial aid. The Satisfactory Academic Progress policy is a set of standards that a student must achieve in order for them to receive federal financial aid. Evaluation of a student's academic standing and progress for financial aid eligibility will be made at the end of each semester.

To maintain eligibility for any financial aid administered by the University, including federal, state, and institutional funds, Satisfactory Academic Progress must be made. Financial Aid Probation is not the same as Academic Probation. 


For the 2014/2015 academic year

1. Cumulative GPA, pace and credit hours earned are reviewed at the end of each term (fall, interterm, spring, and summer).

2. As a full-time student, 12 credits hours must be earned each semester (Fall and Spring only) and a cumulative GPA of 2.0 or higher must be earned in order to maintain SAP. As a part-time student, 6 credits must be earned each semester with a cumulative GPA of 2.0 or higher.

3. The University will also review a student's pace towards graduation. Pace, or completion rate, is a measurement of the number of hours a student has earned divided by the number of hours attempted. This is a cumulative calculation that is completed at the end of each semester and includes both institutional and transfer hours. Undergraduate students must have a pace (completion rate) of at least 80% (.80).

4. Transfer credits count as earned credits but do not affect the GPA. However, transfer credits do count towards the limit of 180 UD credits and the pace calculation.

5. Withdrawal from a course can affect a student's financial aid since it is counted as an attempted course that is not earned. This will affect a student's pace calculation. An Incomplete or a Temporary grade does not count as earned credit and will affect eligibility until credit is earned. SAP cannot be assessed until all incomplete grades have been posted. If a student has a grade of incomplete, he/she will not be reviewed for SAP and will not be eligible for financial aid until SAP can be reviewed. Please contact the Office of Financial Aid once a grade has been posted so that SAP can be reviewed. If a course is repeated and cancelled, eligibility may be affected if total credits earned fall below the minimum required. A previous Financial Aid Warning may not be removed by raising a prior semester's GPA through the Repeat and Cancel policy, but financial aid eligibility may be reinstated or continued by raising the cumulative GPA to the minimum required using the policy.

6. If the student is not making SAP, he or she will be notified of a Financial Aid Warning for one semester. During the warning semester, the student must earn 12 credits as a full-time student (or 6 credits as a part-time student), 80% pace and complete the semester with a cumulative GPA of 2.0. If these requirements are not met at the end of the semester the student will lose his or her financial aid for the next semester (this is known as Financial Aid Suspension). A student can regain their Financial Aid eligibility if SAP (12 credits and a 2.0 cumulative GPA) is met at the end of a subsequent semester.

7. A student who does not meet SAP at the end of the Financial Aid Warning period and is thus notified of a Financial Aid Suspension can make a formal written appeal to the Director of Financial Aid for the reinstatement of financial aid for one semester. An appeal can be made in the event of the death of a student's relative, injury or illness of the students, or other special circumstances.

If an appeal is granted a student will be put on Financial Aid Probation and will receive financial aid for one semester. A student on Financial Aid Probation must earn 12 credits and a 2.0 cumulative GPA by the end of the probationary semester or meet other academic standards set by the Director of Financial Aid (called an Academic Plan) in order to have his or her financial aid reinstated. A Financial Aid Suspension can be lifted once a student is again meeting all SAP requirements.

Withdrawal and Return of Title IV Funds: Federal regulations require that any student who withdraws from the University must comply with the Higher Education Amendments of 1998. Students who withdraw from UD must notify the Office of Financial Aid for completion of Title IV withdrawal. If a student receiving financial aid withdraws after the semester begins, an official withdrawal must be completed. Any student who plans to withdraw must contact the Financial Aid Office. Once a student has notified the Office of Financial Aid of an intent to withdraw, he or she has 48 hours to seek all required signatures to complete the withdrawal process. The date used for the withdrawal will be the date the student initiates (starts) the process. The official withdrawal must be completed in all offices. Federal, state and institutional Aid (including academic scholarships) may be returned and the student may owe a balance to the University. Prior to returning, the student must pay that balance in full.
Once a student attends beyond the 60% point of the term, he or she has earned 100% of all aid. The percentage is calculated by taking days attended versus total days in the student's enrollment. A complete withdrawal prior to this date, however, will result in aid that must be returned to its program(s). The percentage of aid that must be returned for federal funds will also be applied to state and institutional funding.

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