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2015 - 2016 Undergraduate Student Apartment

Contract 'Terms and Conditions'

(We recommend that you either print a copy of this page for your records or bookmark it for future reference.)

TERM—The term of this lease is for the 2015-2016 academic year, beginning August 23, 2015 and ending either May 13, 2016 at 10 a.m. or, at the discretion of the Office of Student Life at the University of Dallas, two hours after the last final exam. Only graduating seniors may remain until midnight of graduation Sunday, May 15, 2016.  Occupancy during Mayterm and the summer semesters is independent from the above.

HOUSING DEPOSIT— Students are charged a housing deposit by the university to guarantee compliance by the Student with this lease. Should the university use all or part of the deposit during the lease term to fulfill obligations to the student under the lease, the student will pay on demand the sum representing the difference. At the termination of this lease, if there is no damage to or loss of furniture, furnishings and/or equipment, and if the premises are clean and in good condition, normal wear and tear excepted, the security deposit will be returned to the Student, provided the Student furnishes the Office of Student Life with proper notification. Should the university determine the student is not entitled to a return of the deposit, it will provide upon demand to the Student reasons in writing. This deposit may also be used to pay down any remaining balance still owed to the university by anyone leaving the university for any reason.

Failure to properly notify the Office of Student Life of a campus housing cancellation via the online 'Commuter Form' prior to July 1st for the following fall semester or December 1st for the following spring semester will result in forfeiture of the housing deposit.
Students who withdraw or do not return for any reason will forfeit their housing deposit.
The deposit may be reinstated for students who return to a campus residence from an official Leave of Absence or who are readmitted to UD within 2 years.
"No shows" will be considered as a cancellation and will also forfeit the housing deposit.

ACCEPTANCE—The Student will inspect the apartment, equipment and furnishings and notify the Office of Student Life within ten (10) days if anything is not in good working order or not in the apartment. If the Office of Student Life does not hear from the Student during this time, the Student will be responsible for any damage to the apartment, its furniture, appliances and equipment upon termination of this lease.

FURNITURE--The apartment will be furnished with the items listed below. The University will be responsible for providing all items of furniture in good condition at the beginning date of the lease. During the term of this lease, the Student will take good care of the furniture and will be responsible for repair and replacement other than normal wear and tear of any items damaged during the lease. All furnishings originally in the apartment will remain in the apartment throughout the term of the lease. Removal of any items of furniture will be a violation of the lease.

One Bedroom Unit: Two desks, Two desk chairs, Two chest of drawers, Two bookcases, One sofa, One lounge chair, One dining room table, Two dining chairs, two XL twin size bunkable beds complete with mattresses, window treatments as warranted.

Two Bedroom Unit: Four desks, Four desk chairs, Four chests of drawers, Two bookcases, One sofa, One lounge chair, One dining table, Four dining chairs, Four XL twin size bunkable beds complete with mattresses, window treatments as warranted.

APPLIANCES--The University will provide necessary appliances (refrigerator, stove, oven) for the apartment in good condition and in working order at the beginning date of this lease. The Student will be responsible for the cleaning of the appliances and at the termination of the lease will deliver them up in good condition and in working order. Any damage to the appliances caused by the Student or any guest of the Student during the term of this lease will be repaired at the cost of the Student, or the Student will be responsible for the payment of repair or replacement if the University must intercede.

ASSIGNMENT--The University assigns the Student to a specific apartment and reserves the right to reassign the group of students to another residential area when deemed necessary.

UTILITIES--The Student will pay all electric and telephone bills while occupying the apartment before such bills become delinquent. Electric service will be provided, individually metered and directly billed to the Student by the electric company. Telephone service will be at the Student's option, but in no event will the existing telephone jack be moved or additional jacks be added to the apartment. Water, sewage and sanitation services will be provided by the University. Each occupant of the apartment will be responsible for payment of the entire amount of each utility bill. Failure to pay a utility bill in a timely manner will constitute a violation of the agreement and the University may, but will not be obligated to, pay any delinquent bill and add the amount paid to the student's account in the Business Office along with an administrative fee.

MAINTENANCE--The University will provide all maintenance for the exterior, infrastructure and common areas of the apartment complex. The University will also provide maintenance on interior structural problems and equipment malfunctions upon the completion of a maintenance work order. The Student will reimburse the University on demand for the cost of any repair or replacement of glass, including plate glass, caused by the Student or a guest of the Student. Students will, at their own expense, clean the interior of their apartments. The Student will be responsible for, and fully indemnify the University for any damage to the apartment, its furnishings or equipment occurring during the lease. Students will make no holes in the walls, woodwork or floors of the room, nor will the Student paint or make any alterations, additions or improvements to any portion of the apartment during their lease. At the termination of the lease, the apartment will be delivered up clean and in good, comparable condition. Failure to do so WILL result in fines.

GUESTS-- Arrangements for all guests must be made in writing with the Office of Student Life. The Student will be responsible for any loss or damage caused by themselves or their guest(s) through carelessness, by accident, or willful intent to the furniture, furnishings, equipment, or buildings, which the leased space is a part. The Student must request and make arrangements for payment of a guest fee for any guest staying more than three (3) nights. All residents must be in agreement regarding any guests staying for any length of time in the apartment.

RULES AND REGULATIONS-- The Student will not assign any rights under this contract or sublet or permit any other person to occupy the assigned apartment unless specifically authorized by the University in writing. The student agrees to comply with all rules and regulations of the apartment complex and of the University as set forth in the Student Handbook, and the Student agrees to comply with all applicable federal and state laws. The University may make reasonable additions to or changes in existing rules and regulations as deemed necessary.

Living on campus implies acceptance of a residential contract and all related policies whether or not a contract submission is on file in the Office of Student Life.

ENTRY--The University's personnel may enter the Student's apartment at any reasonable time without prior notice for the purpose of maintenance repairs, in the case of an emergency, in the case of the necessary evacuation of the building, in the protection of University property, for security reasons or with prior notice. The University's personnel may enter the apartment for other reasons in the presence of the Student. If the apartment is found to be in other than a clean and sanitary condition in the University's opinion, they will notify the Student, and if the condition is not corrected within 24 hours, the University may have the apartment cleaned and the Student will be responsible for the cost of restoring the apartment to a clean and sanitary condition.

UNIVERSITY'S RESPONSIBILITY--The University does not assume responsibility for the theft, loss, damage or destruction of personal property kept in the Student Apartments. It is recommended that Students insure their own personal property.

WITHDRAWAL FROM THE UNIVERSITY OF DALLAS-- A student who officially withdraws from the University of Dallas during the fall or spring semester is allowed a refund of room and any board charges following the below refund schedule. Each week is calculated from the last day of the academic add/drop period. A week is seven calendar days long beginning immediately after the closing of the add/drop period. Refer to the General Bulletin for the official ending date of the add/drop period for the semester of withdrawal.

Before move-in: 100%

After move-in and through last add/drop date: 80%

First week after the close of the add/drop period: 60%

Second week after the close of the add/drop period: 40%

Third week after the close of the add/drop period: 20%

From the 4th week on after the close of the add/drop period: 0%

CONTRACT TERMINATION BY STUDENT-- This contract for ENROLLED students is for the Fall and Spring semesters and is fully binding for the entire period. All requests for termination of this contract must be in writing and submitted to the Office of Student Life for approval. Residents who become eligible for official 'commuter' status and voluntarily break their housing contracts while still enrolled during the year are subject to the same refund percentage guidelines for room and any board charges as students that withdraw from the University mid-semester (see above WITHDRAWAL section). In addition the student will be charged a Contract Breakage Fee following the schedule below. This fee is charged for the TERM for which the contract is broken - not by the date of notification.

After contract is accepted and before August 1st: $100.00

After August 1st and prior to official fall move-in date: $300.00

Fall semester: $400.00

Spring semester: $600.00

Students found to be living off campus without official 'commuter' status will be billed for the standard room charge.

CONTRACT TERMINATION BY UNIVERSITY-- The University, by giving not less that three (3) days notice, may terminate this contract for the following reasons, which are construed to be in violation of this contract:

a) Disorderly, illegal, immoral, or other improper conduct in or near the University campus;

b) Misuse, abuse, theft or destruction of the property of other students or of the University;

c) Possession or use of firearms, fireworks, ammunition, explosives of any kind, inflammable or deadly weapons of any nature or illicit drugs in or near campus;

d) General behavior by the Student over a period of time that is indicative that the Student is not able to adjust to the requirement of group living, or which is otherwise detrimental to the welfare of other students living in the apartment or to any university staff;

e) Possession or harboring of pets or animals of any kind or permitting the entry or maintenance of pets at any time in or around the apartment; and

f) The failure to report any violation of the rules and regulations of the Student Apartments or the University of Dallas to the Office of Student Life.

The termination of the contract for the above causes will follow the same refund rules as a withdrawal.

The Student acknowledges the right of the University to terminate the contract at any time because of violations of the contract or rules of the University by the Student. The Student will vacate the apartment prior to the specified date in clean and good condition as when received, reasonable wear and tear excepted. Student acknowledges that in the event of termination of the contract, neither the University nor any of its employees will be liable for damages to the Student.

In the event that the apartment assigned to the Student is destroyed or otherwise made unavailable by an act that is beyond the University's control, and the University cannot furnish adequate accommodations within 15 days, the Student or University, at their option, may declare this contract null and void.

LIABILITY-- The University will not be liable to the Student or any guest or invitee, or to anyone in privity with them, for damages to the person or property occasioned by any defects in the apartment complex or by any other cause or any act, omission, or neglect of Student or any other students residing in the apartment complex. The Student agrees to hold the Apartment and its officers, agents and employees harmless from and against all liability expenses and costs, including attorney fees connected with any claims, demands and/or causes of action of any kind which arise out of or is related to any accident, casualty, damage or loss that may occur in, on or about the University's property involving the Student and/or guest or invitee of the Student. This indemnity and hold harmless provision applies even if such accident, casualty, damage or loss is claimed to be in any way the negligence of the University, its officers, agents or employees.

Living on campus implies acceptance of a residential contract and all related policies whether or not a contract submission is on file in the Office of Student Life.

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