Supervisor Forms and Links
If you need a position posted on the Blue Board, submit the following:
Request for Posting a Student Employee Position
Student Job Description Template
If you are requesting to hire a student employee:
The request for student EAF ( Employee Action Form) has been replaced by the student
EPAF (Electronic Personnel Action Form).
To submit a job notification, which initiates an EPAF, please login to Self Service
(Banner Web). Detailed instructions on how to submit a job notification can be found
in the EPAF user guide below.
Other useful links:
Student Employee and Supervisor Relationship
For many student employees, their student employee position will be their first job.
Further, as we are largely a liberal arts school, for many of these students, their
student employment will be their job skills training for the “real world.” It is important
to keep this in mind as we encourage our student employees to grow as employees. It
is also important to remember that these students are the future representatives of
our University in the workforce.
Every employee on campus is required to complete new hire paperwork, including the
I-9 form. If employees have not completed the I-9 form within three days of their
hire date, they will be required to stop working entirely until they have completed
the form. Both the student and the supervisor will be notified if this occurs.
To complete the I-9 form students will be required to present one or more original
forms of identification. Please go to this link for more information about the form:
On the last page is a list of acceptable forms of identification. Students only need
to complete this paperwork once, unless their I-9 expires during their employment.
If this is the case, HR will contact the student and supervisor to inform them the
existing I-9 is set to expire and give a deadline to renew the I-9 or to stop working.
Frequently Asked Questions
Why wasn't my student paid?
First, make sure you've submitted a job notification for the student. Second, make
sure the student has completed all of the new hire paperwork, if applicable. Typically
the students don't finish the paperwork in time and a job notification will sit in
HR until they complete all the paperwork. Third, make sure the student entered their
time in UD Web Time Entry online. See the current payroll schedule for deadlines.
Can I hire a student who is working for another department?
Yes. However, make sure that the student has told their primary supervisor that they
will be getting a second job. The primary job has first claim to the work study award.
Please make sure that in working for your department that the student is not going
to run out of funds before the semester ends (if Work Study) and that they will not
be working more hours than allowed.