Supervisor Information

Supervisor Forms and Links

If you need a position posted on the Blue Board, submit the following:

Request for Posting a Student Employee Position

Student Job Description Template

If you are requesting to hire a student employee:

The request for student EAF ( Employee Action Form)has been replaced by the student EPAF (Electronic Personnel Action Form).  

To submit a job notification, which initiates an EPAF, please login to Self Service (Banner Web). Detailed instructions on how to submit a job notification can be found in the EPAF user guide on the Student Employment Supervisors page or by visiting the link below.

Other useful links:

General Information 

Student Employee and Supervisor Relationship

For many student employees, their student employee position will be their first job. Further, as we are largely a liberal arts school, for many of these students, their student employment will be their job skills training for the “real world.” It is important to keep this in mind as we encourage our student employees to grow as employees. It is also important to remember that these students are the future representatives of our University in the workforce.

Paperwork

Every employee on campus is required to complete new hire paperwork, including the I-9 form. If employees have not completed the I-9 form within three days of their hire date, they will be required to stop working entirely until they have completed the form. Both the student and the supervisor will be notified if this occurs.

To complete the I-9 form students will be required to present one or more original forms of identification. Please go to this link for more information about the form: http://www.uscis.gov/files/form/i-9.pdf

On the last page is a list of acceptable forms of identification. Students only need to complete this paperwork once, unless their I-9 expires during their employment. If this is the case, HR will contact the student and supervisor to inform them the existing I-9 is set to expire and give a deadline to renew the I-9 or to stop working. 

Frequently Asked Questions

Why wasn't my student paid?

First, make sure you've submitted a job notification for the student. Second, make sure the student has completed all of the new hire paperwork, if applicable. Typically the students don't finish the paperwork in time and a job notification will sit in HR until they complete all the paperwork. Third, make sure the student entered their time in UD Web Time Entry online. See the current payroll schedule for deadlines.

Can I hire a student who is working for another department?

Yes. However, make sure that the student has told their primary supervisor that they will be getting a second job. The primary job has first claim to the work study award. Please make sure that in working for your department that the student is not going to run out of funds before the semester ends (if Work Study) and that they will not be working more hours than allowed.

News

Satish & Yasmin Gupta College of Business

The University of Dallas announced that John R. Lee, current CEO of North American National Risk Services, will address graduates during its Spring graduate commencement for the Satish & Yasmin Gupta College of Business. The ceremony will begin at 10 a.m. Saturday, May 7, at the Irving Bible Church; and 148 graduates will cross the stage, turning from students into University of Dallas alumni.

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Best Bets: Events to Anticipate, Week of 5/2/16

Who's ready for the semester to be over already? I'm more than ready. Just like I'm more than ready for this weekend to officially begin. But before we get to next week's list of things to do, here's a few events offered up this weekend. You don't want to miss out.

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UD's First Green Building Achieves LEED Silver Certification

From the time of its first imagining, UD's newest academic building, SB Hall, was intended to be sustainably and efficiently designed and maintained in keeping with the values promoted by both the Satish & Yasmin Gupta College of Business and UD as a whole. As part of a vision for the future of the university, on April 21, 2016, SB Hall officially received LEED BD+C: New Construction Silver certification.

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