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Judicial Process

The Office of Student Life has jurisdiction over all allegations of misconduct brought against University of Dallas students. This jurisdiction extends to allegations that occur on- and off- campus, and to allegations brought against all undergraduate and graduate students. Most misconduct complaints are filed by members of the Residence Life staff in the form of incident reports. Faculty, staff, CSO, local law officials, and members of the community can file complaints against University students. All complaints will be handled through the Office of Student Life and held to the following guidelines.

Administration
These procedures provide for the orderly administration of the Student Code of Conduct.

Conduct Complaints
University of Dallas community members, including students, faculty, staff, guests and visitors, may file a conduct complaint against a student alleging a violation of the Student Code of Conduct. University conduct complaint forms are available from the Office of Student Life web page. The University may institute an investigation or proceeding based on information it receives even if not filed as a formal student conduct complaint.

Sanctions
A student who engages in misconduct is subject to one or more of the following sanctions:

  1. Verbal warning or written reprimand outlining behavior and associated concern.
  2. Restitution or fines, which may take the form of (a) monetary compensation and/or (b) of appropriate community service to repair or otherwise compensate for damage.
  3. Sanction Pending will hold a sanction that has been imposed in abeyance for a specific period of time pending good conduct. Further violation during the specified time will result in immediate enforcement of the sanction pending, in addition to the imposition of new sanctions.
  4. Counseling or Assessment may be required as a condition of continuing enrollment at the University.
  5. Loss of privileges, including the following:
    • a. Prohibition for a specified amount of time from attending certain University functions or activities
    • b. Restriction from entering certain University buildings and/or using University facilities
    • c. Ineligibility to hold an elected or appointed position on campus
    • d. Prohibition from operating a motor vehicle on campus (must be approved by director of safety)
    • e. Loss of on-campus employment
    • f. Residential transfer that reassigns a student from one residence hall to a different residence hall or apartment
    • g. Loss of housing eligibility for a specific amount of time
    • h. A no-contact agreement that limits contact between a student and another student, faculty or staff member. At the request of a student, and after investigation by the Director of Student Life, or his/her designee, a no-contact agreement may be enforced between the relevant parties. These agreements are for a designated period of time. No contact means that while the accused student or the complainant is on University property, or at any activity or event associated with the University, the accused student may not attempt to communicate with the complainant. Communication includes talking with, attempting to talk with, touching, staring at, writing to, attempting telephone or electronic contact (e.g. e-mail, fax and pager), or any other form of contact of any kind. Limitations on physical presence may also be imposed.
  6. Disciplinary Probation for a specified period of time during which the student must demonstrate compliance with University policies and the terms of the probationary period (additionally includes written notification that continued enrollment at the University is in grave jeopardy because of significant unacceptable conduct).
  7. Parental Notification: parents or legal guardians may be notified of student judicial issues (a) involving alcohol or drugs, (b) when the student presents a danger to him/herself or others, or (c) if violations of the Student Code of Conduct could result in suspension or expulsion from the University.
  8. Suspension is separation of the student from the University for a specified period of time, after which the student is eligible to return. While suspended, students cannot earn academic credit at the University of Dallas. If the suspension occurs during the semester, no credit will be awarded that semester nor will incomplete grades be allowed. While suspended, the student is also prohibited from entering the University campus or facilities under control or jurisdiction of the University or attending University-sponsored events without prior written approval from the Director of Student Life or his/her designee. Conditions to be satisfied during the suspension or as requirements for re-entry may also be specified.
  9. Expulsion is permanent separation from the University community. The student is prohibited from entering the University campus or facilities under control or jurisdiction of the University or attending University-sponsored events. If the expulsion occurs during the semester, no credit will be awarded to that semester nor will incomplete grades be allowed.

Responsibility and Authority

Responsibility for student conduct rests with the Director of Student Life. The Director of Student Life reports to the Vice President of Enrollment and Student Affairs and the Vice President of Enrollment and Student Affairs reports to the President, who has ultimate executive authority over all University matters.

Investigation

When the Director of Student Life receives information that a student has allegedly violated University policies, the Director of Student Life or his\her delegate will determine if the alleged violation is to be investigated by Student Life, Campus Safety, or other appropriate authorities. No complaint will be forwarded for a hearing unless there is reasonable cause to believe a policy has been violated. Reasonable cause is defined as information that supports belief that an offense has occurred; the information may include a credible witness or victim's statement. A complaint wholly unsupported by any information will not be forwarded for a hearing. When it is determined that there is reasonable cause to believe a policy or policies have been violated, the Director of Student Life or his/her designee will attempt an informal resolution. Every notice for complaints referred for informal resolution will be delivered orally or via e-mail. The parties and relevant witnesses will be interviewed. If the allegations can be disposed of by mutual consent of the parties and the Director of Student Life or his/her designee, such disposition will be final and there will be no subsequent proceedings. If an informal resolution is not successful, the complaint will proceed through an administrative hearing.

 

Hearings

 

ADMINISTRATIVE HEARINGS

Every notice for complaints referred for an administrative hearing will be delivered orally or via e-mail. After investigating the alleged violation, the Director of Student Life or his/her designee will hold a hearing conference with the student(s) involved to gain information regarding the incident. If after the conference, the Director of Student Life or his/her designee believes disciplinary action is warranted, sanctions may be applied. The Director of Student Life or his/her designee will inform the student(s) found in violation of the code of conduct of the sanctions in writing.

 

INTERIM SUSPENSION

The Director of Student Life may impose an interim suspension on a student for any of the following reasons:

  1. To ensure the safety and well being of members of the campus community;
  2. To ensure the student's own physical and emotional safety and well being;
  3. If the student poses a definite threat of disruption of or interference with the normal operations of the University.

During interim suspension, the student will be denied access to all University facilities, including classrooms.

When interim suspension is imposed, the Director of Student Life will immediately notify the Vice President of Enrollment and Student Affairs and the dean of the student's college or school or the dean's designee. Within forty-eight hours or two working days the Director of Student Life will confer about the situation with the Vice President of Enrollment and Student Affairs and the relevant academic dean or the dean's designee. The working group will review the situation, including any written appeal of the terms of the suspension or other written submission by the student (which should be delivered by email to the Director of Student Life and the Vice President of Enrollment and Student Affairs no later than twenty-four hours after the student is notified of the suspension), and determine the hearing venue, which of the two forms of hearing is to be followed, and whether and how the terms of the interim suspension will be modified; the Director of Student Life will immediately inform the student of this determination.


 

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