Reporting Options and Complaint Procedures

The priority for any victim of sexual or relationship violence is personal safety. The University will help any victim of sexual or relationship violence get to a safe place and will help the victim access immediate medical treatment. Prompt medical attention to treat any medical injuries and to preserve evidence is critical if the victim chooses to pursue a complaint either immediately or at a later date. The first 96 hours after a sexual assault is a critical time for gathering the most complete medical evidence. Prompt intervention can do much to mitigate the trauma associated with sexual or relationship violence and enhance recovery. Students are encouraged to utilize appropriate services whether or not a report is filed. Students in need of resources or assistance relating to any of the matters covered by this Policy are encouraged to contact one of the on campus or off campus resources referenced in this Policy.

A complete list and description of all available campus and community resources is set forth here


Reporting and Support

The University encourages the reporting of all incidents of sexual or relationship violence. Any threat of retaliation or other attempts to prevent the report or investigation of an incident of sexual or relationship violence, or to prevent participation in proceedings related to sexual or relationship violence is itself prohibited and will result in disciplinary action.

It is always the victim's choice to decide whether and when to report sexual or relationship violence. Deciding whether to report an incident is a personal and often difficult decision. Reporting sexual or relationship violence is often the beginning of a process by which a person may regain control over their lives. Reporting sexual or relationship violence may also help in preventing future incidents and establishing precedence that may assist other people. Reporting does not mean that the victim must press criminal charges or give the name of the alleged perpetrator. Reporting does offer the opportunity to receive help however.
The following reporting options are available:

Other Non-Confidential Reporting Options and Support Resources


Notice of Reporting Options

Upon receiving a report of a sexual or relationship violence, the University will provide the Reporting Party with a complete written list of all reporting options. Making one type of report does not preclude a Reporting Party from making any of the other types of reports at a later time.


Privacy Considerations

The University is committed to protecting the privacy of all individuals involved in a report of sexual or relationship violence. Information related to a report will be kept private by the University unless disclosure is required by law. Reported information and information developed as part of an investigation will only be shared with University officials with a legitimate educational interest in order to assist in the investigation and/or resolution of a complaint. Under no circumstances will the University release the name of the Reporting Person to the general public without the express consent of the Reporting Person.


Interim Measures

Upon receiving a report of sexual or relationship violence, the University will take all necessary steps to protected the Reporting Person, ensure his or her safety during the investigation process and minimize the burden of the incident and investigation on the Reporting Party. Interim measures will include steps that may be necessary prior to the final outcome of the investigation. Interim measures will be provided promptly upon notice of alleged sexual or relationship violence and may include additional academic support, housing reassignment, "no contact" orders, changes to academic or extracurricular schedules, or changes to transportation, dining or working situations as appropriate. The University will ensure that the Reporting Party is aware of his or her Title IX rights and available campus and community resources, and will also ensure that the Reporting Party is aware of their right to file a complaint with local law enforcement.


University Response to Incidents of Sexual or Relationship Violence

The University will respond to all reports of sexual or relationship violence in a timely, effective and consistent manner. Factors the University may consider in determining which response procedures to follow include the timing of the report and request of the Reporting Party. The University's response include, but are not limited to, the following:


Overview of the Student Conduct Process

The University process for investigating allegations of sexual and relationship violence will be prompt, impartial and equitable, and conducted in consultation with the Title IX Coordinator. Mediation is not appropriate for sexual assault cases. Pursuant to this Policy, the Office of Student Life, in consultation with the Title IX Coordinator and in cooperation with the Office of Campus Security, will investigate all complaints of sexual assault and relationship violence to determine:

    1. Whether or not the alleged sexual or relationship violence occurred.
    2. If the alleged conduct occurred, what steps are required to end the sexual violence and/or eliminate the hostile environment and prevent its recurrence which may include disciplinary sanctions or other remedies for the Reporting Person or the broader student population.

In General

When an incident of sexual or relationship violence is reported to a Reporting Contact either directly by the Reporting Party or by another Responsible Employee, the Director of Student Life will designate an investigator. The Director of Campus Safety or a designee of the Director will typically oversee the investigation of reports of sexual assault and any complaint identifying a student as the Accused Person. The Title IX Coordinator or a designee of the Coordinator will typically oversee the investigation of all other reports (other than sexual violence) involving an Accused Person who is a University employee (faculty or staff). Normally, the investigation will include interviews with witnesses as appropriate, and collecting relevant documentary, electronic or other evidence.

At the conclusion of the fact-finding investigation, the results will be shared with the University authorities empowered to act on the violation of the University Policy. The specific resolution process will be determined based on the role of the Accused Person. Both the Responding Party and the Accused Party will be provided written notification of the outcome of the investigation and a thorough explanation of the subsequent procedures to be followed.

Procedures Specific to Sexual Violence and Relationship Violence

In cases where the Accused Person is a student, complaints of sexual assault and relationship violence will be addressed through the Student Conduct Procedures set forth in the Student Handbook. To the extent that anything set out in the Student Handbook is inconsistent with this Policy, the process set out in this Policy will apply. These procedures include:

    1. All University officials participating in the student discipline process will receive training specific to sexual assault and relationship violence cases, with comprehensive training conducted prior to the beginning of each fall semester and refresher training prior to a hearing.
    2. The Director of Student Life or a designee of the Director will advise both the Reporting Person and the Accused Person of available campus and off-campus resources.
    3. The Director of Student Life or a designee of the Director may issue a written "no contact" order to all parties identified in a sexual or relationship violence complaint. In consultation with other appropriate University officials, including the Title IX Coordinator, the Director of Student Life or a designee will also consider additional interim measures that may be appropriate including but not limited to, counseling, academic assistance and alternative housing.
    4. The Director of Student Life or a designee of the Director will give both the Reporting Party and the Accused Party an opportunity to meet with him or her, accompanied by a representative from the university community or a family member. The Reporting Party and the Accused Party will be given advance notice of the alleged misconduct to afford both parties a reasonable opportunity to prepare a response including witness information, documents or other information that will assist the Director or a designee in reviewing the alleged misconduct.
    5. Any opportunity for a meeting will be afforded to both the Reporting Person and the Accused Person.
    6. Both the Reporting Person and the Accused Person will be afforded the same, timely access to any information that the university will consider or review as part of the student disciplinary process.
    7. The Director of Student Life or a designee of the Director will determine responsibility for sexual or relationship violence using a preponderance of the evidence standard (i.e., more likely than not that sexual or relationship violence did or did not occur).
    8. Both the Reporting Person and the Accused Person will receive contemporaneous written notice of the final outcome of any university disciplinary proceeding to consider sexual or relationship violence, including a description of the process for any appeal(s). Both will receive notification if changes are made and when the result become final.
    9. In addition to disciplinary sanctions, the University may take other remedial actions including delivery of additional services for the Reporting Party (in addition to those already provided as interim measures) and changes to University services and policies. Any remedies offered or provided to the Reporting Party will not be detailed in the final notice provided to the Accused Party.
    10. In instances in which an appeal is provided by the Student Code of Conduct, the opportunity to seek appeal will be available to both the Reporting Person and the Accused Person.
    11. In general, information regarding a Reporting Party's sexual history and behavior will not be considered in the student conduct process to determine whether an Accused Person is responsible for alleged sexual or relationship violence. However, where the Accused Person and the Reporting Person have a prior intimate or sexual relationship, this information may be deemed relevant to a determination of responsibility.
    12. Information that may demonstrate a pattern of behavior regarding the commission of sexual or relationship violence by an Accused Person may be considered to determine whether the Accused Person is responsible for the current alleged sexual or relationship violence.
    13. Alcohol or drug use by the Reporting Person at the time of the incident will not be considered a mitigating circumstance.

Time Frame for Resolution

Except in extraordinary circumstances, the University will conclude its investigation and student conduct process (except for any related appeal) within sixty (60) calendar days following receipt of a complaint. Timeframes may be extended based on the complexity of an investigation and the severity and extent of the alleged misconduct. An extension of the stated timeframe will be communicated to the Reporting and the Accused Persons with regular notice to be provide to both regarding the status of the University's investigation.

Non-Retaliation - The University will not tolerate retaliation against any Student, faculty member, or staff member who makes a report of sexual or relationship violence, participates in an investigation related to a report of sexual or relationship violence, or participates in a student conduct process related to a report of sexual or relationship violence. Examples of retaliation include, but are not limited to, intimidation, threats, stalking, coercion or discrimination because of a person's complaint or participation in an investigation or the student discipline process. Any allegations of retaliation should be reported to the Title IX Coordinator or a designated Reporting Contact and may be subject to the same investigation, hearing and appeal process as set forth above.


Warning to the Campus Community (Timely Warning)

If a report under this Policy discloses a serious or continuing threat to the University campus community, the University may issue a timely warning to protect the health or safety of the broader campus community. Any such warning to the campus community, when determined by the University to be appropriate under the circumstances, is limited to a brief account of the incident, a description of the alleged assailant when needed to apprehend, and the name of any individual who has been arrested and charged with a crime. The name of the Reporting Party will be maintained as confidential and will not be included in the warning.


Obligation to Report Child Abuse

Texas law requires any person having cause to believe that a child's physical or mental health has been adversely affected by abuse or neglect to make an immediate report to appropriate authorities, including local law enforcement. To the extent that a report of sexual or relationship violence involves a victim under the age of eighteen (18), the individual receiving the report must file an immediate report with appropriate law enforcement agencies in accordance with state law.


Annual Campus Security Reporting

All reports of sexual assault and relationship violence whether reported to a Responsible Employee or a Reporting Contact are included in the annual crime statistics of the institution. Statistics are reported in an aggregate format without any personal detail or designation.


Non-Retaliation

The University will not tolerate retaliation against any Student, faculty member, or staff member who makes a report of sexual or relationship violence, participates in an investigation related to a report of sexual or relationship violence, or participates in a student conduct process related to a report of sexual or relationship violence. Examples of retaliation include, but are not limited to, intimidation, threats, stalking, coercion or discrimination because of a person's complaint or participation in an investigation or the student discipline process. Any allegations of retaliation should be reported to the Title IX Coordinator or a designated Reporting Contact and may be subject to the same investigation, hearing and appeal process as set forth above.


Protective Measures

The University of Dallas takes the matter of rape, dating violence, acquaintance rape, domestic violence, sexual assault, stalking, and any form of harassment very seriously. UD is committed to making sure each member of the community is able to function without fear or intimidation. Any student or employee found responsible for any form of sexual misconduct may face the following disciplinary actions:

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