Reporting Options and Complaint Procedures
The priority for any victim of sexual or relationship violence is personal safety.
The University will help any victim of sexual or relationship violence get to a safe
place and will help the victim access immediate medical treatment. Prompt medical
attention to treat any medical injuries and to preserve evidence is critical if the
victim chooses to pursue a complaint either immediately or at a later date. The first
96 hours after a sexual assault is a critical time for gathering the most complete
medical evidence. Prompt intervention can do much to mitigate the trauma associated
with sexual or relationship violence and enhance recovery. Students are encouraged
to utilize appropriate services whether or not a report is filed. Students in need
of resources or assistance relating to any of the matters covered by this Policy are
encouraged to contact one of the on campus or off campus resources referenced in this
A complete list and description of all available campus and community resources is
set forth here.
Reporting and Support
The University encourages the reporting of all incidents of sexual or relationship
violence. Any threat of retaliation or other attempts to prevent the report or investigation
of an incident of sexual or relationship violence, or to prevent participation in
proceedings related to sexual or relationship violence is itself prohibited and will
result in disciplinary action.
It is always the victim's choice to decide whether and when to report sexual or relationship
violence. Deciding whether to report an incident is a personal and often difficult
decision. Reporting sexual or relationship violence is often the beginning of a process
by which a person may regain control over their lives. Reporting sexual or relationship
violence may also help in preventing future incidents and establishing precedence
that may assist other people. Reporting does not mean that the victim must press criminal
charges or give the name of the alleged perpetrator. Reporting does offer the opportunity
to receive help however.
The following reporting options are available:
Confidential Resources and Support
- The only University resource that affords complete confidentiality for a Reporting
Person is speaking with a licensed counselor in the University Counseling Center,
a physician in the Student Health Clinic or a member of the religious community when
working in a pastoral capacity, including the Director of Campus Ministry. Speaking
confidentially with these individuals may be helpful in deciding how to proceed because
these professionals will provide information regarding additional reporting options
and available resources. Confidential resources are not required to report any information
related to a report of sexual or relationship violence, but they will inform a Reporting
Person about their right to file a complaint with the Title IX Coordinator and with
local law enforcement and that they are available to assist the Reporting Person if
they elect to file such reports. Confidential Reporters will also explain protections
against retaliation and will provide information about available campus and community
resources for counseling, medical and academic supports.
Other Non-Confidential Reporting Options and Support Resources
Reports to a Responsible Employee
- When a Reporting Party informs a Responsible Employee about an incident of sexual
or relationship violence, the Responsible Party must promptly notify the Title IX
Coordinator of the report and provide all relevant details about the alleged incident
shared by the Reporting Person, including the names of the alleged Accused Person
(if known), the student or other member of the campus community who experienced the
alleged misconduct, others who may be involved in the alleged incident and other relevant
facts including the date, time and location of the incident.Before a student provides
details of an incident to a Responsible Employee, the Responsible Employee will inform
the Reporting Party of the employee's reporting obligation and the student's option
to request that the University maintain his or her confidentiality. The Responsible
Employee will also inform the student of their option to make a confidential report
with certain individuals on campus or with off-campus sexual assault resource centers,
advocates and health care providers. Reporting Employees will inform a Reporting Party
of their right to file a Title IX complaint and to report a crime to local law enforcement.
- A Reporting Party may report an incident of sexual or relationship violence directly
to the Office of Student Life and/or the Office of Campus Safety with specific request
that the complaint not be pursued in accordance with the Code of Student Conduct.
Reports may be submitted anonymously or without designation of the Responsible Party.
- Filing an informal complaint enables the University to help the victim manage the
incident's effects on the victim's academic and social relationships. These resources
may be helpful in deciding how to proceed because these professionals will provide
information regarding additional reporting options and available resources, including
the process for filing a formal report, and seeking medical care or counseling.
- A formal complaint may be filed with any of the Reporting Contacts described above.
When a formal complaint is received, the University will investigate the incident
based on the information provided and will determine an appropriate response, in consultation
with the Reporting Party. The investigation, conducted in consultation with the Title
IX Coordinator, will be prompt, thorough and impartial. In filing a formal complaint,
the Reporting Party may choose to pursue the University's conduct process, though
there is no obligation to do so.
- A criminal report may be filed with the City of Irving Police or with local law enforcement
from the appropriate jurisdiction. The Office of Campus Safety, the Director of Student
Life or other campus resources can arrange a meeting place for initial contact with
law enforcement. A representative of the University will be available to accompany
a victim to meet with local law enforcement upon request of the victim.
- The University process and the criminal process are separate and independent courses
of action. The filing of a criminal report will not preclude the University from proceeding
with its own investigation.
Confidentiality of Reports
- Upon receiving a report either directly or through a Responsible Employee, the Reporting
Contact will review issues related to confidentiality with the Reporting Party. The
University will make every effort to respect a Reporting Party's request for confidentiality
within the context of the University's responsibility to provide a safe and nondiscriminatory
environment for all students.
- If the Reporting Party requests confidentiality or requests that a complaint not be
investigated or pursued through the Code of Conduct, the Reporting Contact will take
all reasonable steps to investigate the complaint and respond consistent with the
Reporting Party's request so long as doing so does not prevent the University from
responding effectively to sexual or relationship violence.
- If a Reporting Party insists on remaining anonymous in the investigation, the Reporting
Contact will inform the Reporting Party that the request for anonymity will limit
the University's ability to respond to the complaint, including taking disciplinary
action. The Reporting Contact will explain that University policy protects against
retaliation and that the University will not only take steps to prevent retaliation
but will also take strong responsive action if retaliation occurs. On-going requests
for confidentiality will be reviewed by The Director of Student Life in consultation
with other appropriate Reporting Contacts to consider whether the University can honor
the request for confidentiality while still providing a safe and nondiscriminatory
environment for all students, including the Reporting Party. The Director of Student
Life will weigh the Reporting Party's request for confidentiality against the following
- Any circumstances that suggest there is an increased risk of the Accused Party committing
additional acts of sexual or relationship violence.
- Circumstances that suggest there is an increased risk of future acts of sexual violence
under similar circumstances.
- Whether the sexual violence was perpetrated with a weapon.
- The age of the student subjected to sexual violence.
- Whether the University has other means to obtain relevant evidence.
- Any potential threats to community safety.
- The Accused person's right to receive information under applicable law.
- At all times the University will seek to respect requests for confidentiality. If
the Director of Student Life determines that it must disclose the Reporting Person's
identify to the Accused Person despite a request for confidentiality:
- The Director of Student Life will keep the Reporting Person informed about the University's
chosen course of action and will take whatever interim measures are necessary to protect
the Reporting Party.
- The Directory of Student Life will honor a Reporting Person's request to inform the
Accused Person that the decision to proceed was made by the University and that the
Reporting Party had otherwise requested that the University not investigate or seek
- The Director of Student Life will respect a Reporting Party's request for confidentiality
in situations where the University has no credible information about prior sexual
violence committed by the Accused Party and the alleged sexual violence was not perpetrated
with a weapon or accompanied by threats to repeat the sexual violence against the
Reporting Party or others or part of a larger pattern at a given location or by a
- Even if the University cannot take action in accordance with the Code of Conduct because
of the Reporting Party's request for confidentiality, the University will endeavor
to take appropriate steps to limit the effects of the alleged misconduct and to aid
in the prevention of its recurrence. The University will also take steps to provide
support services to the Reporting Party as necessary to protect the student while
keeping their identity confidential.
- At any time, a Reporting Party may subsequently request an investigation, even in
situations where the University has previously honored a request for confidentiality.
Notice of Reporting Options
Upon receiving a report of a sexual or relationship violence, the University will
provide the Reporting Party with a complete written list of all reporting options.
Making one type of report does not preclude a Reporting Party from making any of the
other types of reports at a later time.
The University is committed to protecting the privacy of all individuals involved
in a report of sexual or relationship violence. Information related to a report will
be kept private by the University unless disclosure is required by law. Reported information
and information developed as part of an investigation will only be shared with University
officials with a legitimate educational interest in order to assist in the investigation
and/or resolution of a complaint. Under no circumstances will the University release
the name of the Reporting Person to the general public without the express consent
of the Reporting Person.
Upon receiving a report of sexual or relationship violence, the University will take
all necessary steps to protected the Reporting Person, ensure his or her safety during
the investigation process and minimize the burden of the incident and investigation
on the Reporting Party. Interim measures will include steps that may be necessary
prior to the final outcome of the investigation. Interim measures will be provided
promptly upon notice of alleged sexual or relationship violence and may include additional
academic support, housing reassignment, "no contact" orders, changes to academic or
extracurricular schedules, or changes to transportation, dining or working situations
as appropriate. The University will ensure that the Reporting Party is aware of his
or her Title IX rights and available campus and community resources, and will also
ensure that the Reporting Party is aware of their right to file a complaint with local
University Response to Incidents of Sexual or Relationship Violence
The University will respond to all reports of sexual or relationship violence in a
timely, effective and consistent manner. Factors the University may consider in determining
which response procedures to follow include the timing of the report and request of
the Reporting Party. The University's response include, but are not limited to, the
- All employees, including Resident Advisors who are aware of sex-based harassment,
including sexual assault and relationship violence, are required to report the information
to a Reporting Contact unless otherwise designated as a confidential resource.
- All Responsible Employees, including Reporting Contacts, will assist the Reporting
Party in getting to a safe place. In doing so, the Reporting Contact will coordinate
with the Office of Campus Safety and others as appropriate and necessary.
- All Responsible Employees, including Reporting Contacts, will encourage the Reporting
party to seek prompt medical attention for treatment of injuries and preservation
of evidence, discuss the reasons why prompt medical treatment is important, and arrange
for transportation to the hospital if the Reporting Party agrees to such medical treatment.
- The Title IX Coordinator will coordinate with the Director of Student Life and the
Office of Campus Safety to provide the name of the Reporting Party and the Responsible
Party (if reported) in situations where the confidentiality of the Reported Party
has not been requested or assured.
- At the request of the Reporting Party, the Office of Campus Safety will contact local
law enforcement in the appropriate jurisdiction. The Reporting Party has the option
to file a report with local law enforcement but is under no obligation to do so. Declining
to speak with local law enforcement at the time of an initial report does not preclude
the Reporting Party from filing a criminal report at a later date.
- Upon request of the Reporting Party, the Reporting Contact will coordinate with the
counselor on call for the University Counseling Center.
- The Reporting Contact will provide to the Reporting Party information describing the
various reporting options described in this Policy and available resources including
victim advocacy, health and mental health services, and legal assistance. The information
will be discussed at the time of the initial report and also provided in writing to
the Reporting Party.
- If the Reporting Party wishes to pursue a formal complaint through the University
Code of Student Conduct, the Reporting Party will arrange for a coordinator in the
Office of Student Life to contact the Reporting Party within one (1) business day
of receiving the report to discuss the process, as well as other available options,
including pastoral counseling, academic assistance, alternative housing, or a "no
contact" order from the Director of Student Life.
- If the Reporting Party does not wish to pursue a formal complaint through the Student
Code of Student Conduct, the Reporting Contact will provide a referral to appropriate
resources as set forth in this Policy. The Reporting Contact will also provide information
on other available options including but not limited to pastoral counseling, academic
assistance, alternative housing, or a "no contact" order from the Director of Student
Life. Even if a Reporting Party chooses not to participate in any conduct process
or pursue the report as a criminal matter, the University is under an obligation to
investigate the report and may initiate the conduct process if enough information
- The Reporting Contact will arrange for follow-up counseling if requested by the Reporting
- The Reporting Contact will make notifications to appropriate University officials,
including the Title IX Coordinator, and, where possible, limit the information provided
to such officials by taking the Reporting Party's request for privacy into consideration.
The Reporting Contact will also assist, at the request of the Reporting Party, in
coordinating follow-up services, including referrals to appropriate resources listed
in this Policy.
Overview of the Student Conduct Process
The University process for investigating allegations of sexual and relationship violence
will be prompt, impartial and equitable, and conducted in consultation with the Title
IX Coordinator. Mediation is not appropriate for sexual assault cases. Pursuant to
this Policy, the Office of Student Life, in consultation with the Title IX Coordinator
and in cooperation with the Office of Campus Security, will investigate all complaints
of sexual assault and relationship violence to determine:
- Whether or not the alleged sexual or relationship violence occurred.
- If the alleged conduct occurred, what steps are required to end the sexual violence
and/or eliminate the hostile environment and prevent its recurrence which may include
disciplinary sanctions or other remedies for the Reporting Person or the broader student
When an incident of sexual or relationship violence is reported to a Reporting Contact
either directly by the Reporting Party or by another Responsible Employee, the Director
of Student Life will designate an investigator. The Director of Campus Safety or a
designee of the Director will typically oversee the investigation of reports of sexual
assault and any complaint identifying a student as the Accused Person. The Title IX
Coordinator or a designee of the Coordinator will typically oversee the investigation
of all other reports (other than sexual violence) involving an Accused Person who
is a University employee (faculty or staff). Normally, the investigation will include
interviews with witnesses as appropriate, and collecting relevant documentary, electronic
or other evidence.
At the conclusion of the fact-finding investigation, the results will be shared with
the University authorities empowered to act on the violation of the University Policy.
The specific resolution process will be determined based on the role of the Accused
Person. Both the Responding Party and the Accused Party will be provided written notification
of the outcome of the investigation and a thorough explanation of the subsequent procedures
to be followed.
Procedures Specific to Sexual Violence and Relationship Violence
In cases where the Accused Person is a student, complaints of sexual assault and relationship
violence will be addressed through the Student Conduct Procedures set forth in the
Student Handbook. To the extent that anything set out in the Student Handbook is inconsistent
with this Policy, the process set out in this Policy will apply. These procedures
- All University officials participating in the student discipline process will receive
training specific to sexual assault and relationship violence cases, with comprehensive
training conducted prior to the beginning of each fall semester and refresher training
prior to a hearing.
- The Director of Student Life or a designee of the Director will advise both the Reporting
Person and the Accused Person of available campus and off-campus resources.
- The Director of Student Life or a designee of the Director may issue a written "no
contact" order to all parties identified in a sexual or relationship violence complaint.
In consultation with other appropriate University officials, including the Title IX
Coordinator, the Director of Student Life or a designee will also consider additional
interim measures that may be appropriate including but not limited to, counseling,
academic assistance and alternative housing.
- The Director of Student Life or a designee of the Director will give both the Reporting
Party and the Accused Party an opportunity to meet with him or her, accompanied by
a representative from the university community or a family member. The Reporting Party
and the Accused Party will be given advance notice of the alleged misconduct to afford
both parties a reasonable opportunity to prepare a response including witness information,
documents or other information that will assist the Director or a designee in reviewing
the alleged misconduct.
- Any opportunity for a meeting will be afforded to both the Reporting Person and the
- Both the Reporting Person and the Accused Person will be afforded the same, timely
access to any information that the university will consider or review as part of the
student disciplinary process.
- The Director of Student Life or a designee of the Director will determine responsibility
for sexual or relationship violence using a preponderance of the evidence standard
(i.e., more likely than not that sexual or relationship violence did or did not occur).
- Both the Reporting Person and the Accused Person will receive contemporaneous written
notice of the final outcome of any university disciplinary proceeding to consider
sexual or relationship violence, including a description of the process for any appeal(s).
Both will receive notification if changes are made and when the result become final.
- In addition to disciplinary sanctions, the University may take other remedial actions
including delivery of additional services for the Reporting Party (in addition to
those already provided as interim measures) and changes to University services and
policies. Any remedies offered or provided to the Reporting Party will not be detailed
in the final notice provided to the Accused Party.
- In instances in which an appeal is provided by the Student Code of Conduct, the opportunity
to seek appeal will be available to both the Reporting Person and the Accused Person.
- In general, information regarding a Reporting Party's sexual history and behavior
will not be considered in the student conduct process to determine whether an Accused
Person is responsible for alleged sexual or relationship violence. However, where
the Accused Person and the Reporting Person have a prior intimate or sexual relationship,
this information may be deemed relevant to a determination of responsibility.
- Information that may demonstrate a pattern of behavior regarding the commission of
sexual or relationship violence by an Accused Person may be considered to determine
whether the Accused Person is responsible for the current alleged sexual or relationship
- Alcohol or drug use by the Reporting Person at the time of the incident will not be
considered a mitigating circumstance.
Time Frame for Resolution
Except in extraordinary circumstances, the University will conclude its investigation
and student conduct process (except for any related appeal) within sixty (60) calendar
days following receipt of a complaint. Timeframes may be extended based on the complexity
of an investigation and the severity and extent of the alleged misconduct. An extension
of the stated timeframe will be communicated to the Reporting and the Accused Persons
with regular notice to be provide to both regarding the status of the University's
Non-Retaliation - The University will not tolerate retaliation against any Student,
faculty member, or staff member who makes a report of sexual or relationship violence,
participates in an investigation related to a report of sexual or relationship violence,
or participates in a student conduct process related to a report of sexual or relationship
violence. Examples of retaliation include, but are not limited to, intimidation, threats,
stalking, coercion or discrimination because of a person's complaint or participation
in an investigation or the student discipline process. Any allegations of retaliation
should be reported to the Title IX Coordinator or a designated Reporting Contact and
may be subject to the same investigation, hearing and appeal process as set forth
Warning to the Campus Community (Timely Warning)
If a report under this Policy discloses a serious or continuing threat to the University
campus community, the University may issue a timely warning to protect the health
or safety of the broader campus community. Any such warning to the campus community,
when determined by the University to be appropriate under the circumstances, is limited
to a brief account of the incident, a description of the alleged assailant when needed
to apprehend, and the name of any individual who has been arrested and charged with
a crime. The name of the Reporting Party will be maintained as confidential and will
not be included in the warning.
Obligation to Report Child Abuse
Texas law requires any person having cause to believe that a child's physical or mental
health has been adversely affected by abuse or neglect to make an immediate report
to appropriate authorities, including local law enforcement. To the extent that a
report of sexual or relationship violence involves a victim under the age of eighteen
(18), the individual receiving the report must file an immediate report with appropriate
law enforcement agencies in accordance with state law.
Annual Campus Security Reporting
All reports of sexual assault and relationship violence whether reported to a Responsible
Employee or a Reporting Contact are included in the annual crime statistics of the
institution. Statistics are reported in an aggregate format without any personal detail
The University will not tolerate retaliation against any Student, faculty member,
or staff member who makes a report of sexual or relationship violence, participates
in an investigation related to a report of sexual or relationship violence, or participates
in a student conduct process related to a report of sexual or relationship violence.
Examples of retaliation include, but are not limited to, intimidation, threats, stalking,
coercion or discrimination because of a person's complaint or participation in an
investigation or the student discipline process. Any allegations of retaliation should
be reported to the Title IX Coordinator or a designated Reporting Contact and may
be subject to the same investigation, hearing and appeal process as set forth above.
The University of Dallas takes the matter of rape, dating violence, acquaintance rape,
domestic violence, sexual assault, stalking, and any form of harassment very seriously.
UD is committed to making sure each member of the community is able to function without
fear or intimidation. Any student or employee found responsible for any form of sexual
misconduct may face the following disciplinary actions:
- Temporary suspension
- Loss of privileges
- Permanent removal from living or work space
- Mandatory assessment and treatment
- Long-term intervention program
- Removal or non-renewal of scholarships
- Restraining order