Annual On-Campus Student Apartment Lottery Guidelines (Current Students)

All Student Apartments have double occupancy bedrooms. Several regular one-bedroom apartments for two residents are available. Also available are many regular two-bedroom apartments for four residents. See official fee sheet for student apartment rates. Remember - apartment residents are responsible for setup and monthly payment of their own electricity and telephone accounts.

Qualifications

Current University of Dallas undergraduates seeking to live in the on-campus student apartments for the 2008-2009 academic year beginning in the fall MUST...

• Be a currently enrolled University of Dallas undergraduate student.
  
  
• Have accrued NO LESS than 30 credit hours by August 15, 2008.
  
  
• Be listed on an “Apartment Group Application” with other current UD undergraduate students as a member of a complete group. Applications will not be accepted from partial groups. A complete group is defined as two applicants for a one bedroom apartment and four applicants for a two bedroom apartment. This application must be turned in to the Office of Student Life by absolutely no later than 5:00 p.m. on Monday, April 14th. Students combining with returning Romers may write in their name(s) on the Student Apartment Residency Request Application. If the Romers' requests exactly match, we will accept the requests as mutual. Otherwise, the requests will be rejected. Remember most of the returning Romers have at least sophomore status and will lower the group point total.
  
  
• Fall 2008 Romers may not yet apply for spring 2009 apartment openings.
  
  Click here to view apartment selecton details.
  
  Click here to view the detailed student apartment lottery schedule.

CURRENT Romers

Rome students are subject to the same qualification and selection guidelines for the on-campus student apartments as are the students in Irving. Due to the temporary suspension of the residency requirement for juniors for the 2008-2009 academic year, most returning Romers who do apply for on-campus housing should be prepared to be 'wait' listed. Otherwise, remaining Romers classified as 'rising juniors' will still need to complete a 'Commuter Form' for the temporary automatic exemption.

Romers who wish to attempt a combination with Irving students to request a student apartment may write in the Irving student(s)' name(s) on the “Apartment Group Application”. If the Irving student(s)' requests exactly match, we will accept the requests as mutual. Otherwise, the requests will be rejected.

Don't forget that the application must be received by no later than 5 p.m., April 14th in the Office of Student Life in Irving. Have Renee Talamantez on the Rome campus fax the form to Irving.

Current Romers applying for any type of on-campus housing for the 2008-2009 academic year should be prepared for placement on a 'wait' list.

FUTURE Romers

Fall 2008 Romers will have the same opportunity as Irving residents to apply for any spring 2009 openings in the student apartments. This will be accomplished in November during Spring Housing Registration Week. All necessary information including forms and availability lists will be sent to the Rome campus in advance of Spring Housing Registration Week. There is nothing further to do at this point.

If sophomore Romers can work out on their own in advance who could replace whom mid-year during the campus switch that will be allowed as long as written confirmation is submitted that everyone is in agreement with the proposed arrangement. This assumes that everyone involved goes to Rome when scheduled and will still be classified as a sophomore next year. Otherwise, some non-traditional rooms in the halls (triples, quads, singles, etc.) will be available for those that cannot get into the apartments or prefer not to be in the apartments.

Fall Irving apartment residents with partial spring availability in their apartment can either mutually select new roommates from either campus for the spring on their own (preferred method) or ask the Office of Student Life for assistance in finding replacement roommates. In cases where an entire apartment becomes available for the spring, then complete groups may apply for those apartments following the same guidelines that were used for fall selection. Of course, this would be after first contacting any groups that may still be on a ‘wait’ list from the fall.

Selection Details

• The Office of Student Life will confirm the number of course credits completed by each student listed on the “Apartment Group Application” and then assign a point total to each group of students completing an application. The combined point total becomes the lottery number for that group. The randomly generated lottery numbers used for the General Hall Room Lottery are NOT used for the Student Apartment Lottery.
  The change in point totals for classification has changed for the 2008-2009 year beginning with fall 2008; they are listed correctly below:
  
  Current Freshmen: 3 points
  Current Sophomores: 1 point
  
  Groups with the highest combined point total will choose apartments first; other groups will then choose apartments in descending point total number order. If two or more groups have the same point total number, one representative from each group will then pull a randomly drawn number to determine the selection order.
  
  
• Groups that are unable to get an apartment are automatically placed on a 'wait' list in the event that apartments become available at a later date. Postion on the Apartment Wait List is determined by the same selection order above. Again, groups with the same point total will pull a randomly drawn number for position placement on the Apartment Wait List.
  
  
• Groups may submit two applications. One application may be submitted for a one bedroom (2 students) apartment and a second application for a two bedroom (4 students) apartment. Simply be sure to mark at the top of each application which application is 'First Choice' and which application is 'Second Choice'. One bedroom apartments are awarded first during the lottery, then the two bedroom apartments are awarded. A group of two that does not get into a one bedroom apartment will be 'wait' listed but then has another chance for a two bedroom apartment with two additional students. However, if one group of two gets into a one bedroom apartment and the other group of two does not, a mutual decision must be reached about what to do in the event a two bedroom apartment is awarded to the group of four. This process could result in additional one bedroom apartments becoming available after all the two bedrooms apartments have been assigned. In that event, groups at the top of the one bedroom 'wait' list have first selection choice of the newly available one bedroom apartments.

• Each group participating in the lottery MUST have a minimum of one representative present at the lottery with signed University Apartment Contracts for each student listed on the original “Apartment Group Application”. NO CONTRACT, NO RESERVATION.
  
  
• Current student apartment residents, as rising seniors, do not qualify to live on campus for the 2008-2009 academic year and may not reapply for an on-campus student apartment.
  
  
• Fall 2008 Romers may not yet apply for spring 2009 apartment openings.

• Changes in the composition of the group AFTER the lottery will require the following:
  
  (a) If a group member withdraws from the apartment at any time and for any reason, the group is responsible for replacing that member. The group will have seven calendar days to decide what to do. The group may also opt to pay the extra amount for the member that drops out in order to keep the apartment. If the group cannot find a qualified replacement and chooses not to pay the extra amount, those students WILL be relocated into the Residence Halls. They will be replaced in the apartment with the next group on the Apartment Wait List.
  
  (b) On August 15, the Office of Student Life will confirm course credits with the Registrar’s Office to ensure that all incoming apartment residents still meet the 30 credit hour requirement. If a member of the group does not meet the minimum requirement, the group will have seven calendar days to decide what to do following the same guidelines as above.
  
  (c) Contracted student apartment residents who qualify for an automatic exemption to the residency requirement and later break their contract to move off campus will be charged an additional $100.00 Contract Breakage Fee if they notify the Office of Student Life before August 1st, a $300.00 fee if they notify the office after August 1st, and a $400.00 fee if they break their contract after fall semester move in. The Contract Breakage Fee is $600 for qualifying students that break their contract after the fall semester. In addition to the Contract Breakage Fee, enrolled Student Apartment residents breaking their contract mid-semester are also subject to the below refund schedule:
  * After Move-in and through last add/drop date - 80%
  * First week after the close of the add/drop period - 60%
  * Second week after the close of the add/drop period - 40%
  * Third week after the close of the add/drop period - 20%
  * From the 4th week on after the close of the add/drop period - 0%
  
  Each week is calculated from the lst day of the academic add/drop period. A week is seven caldendar days long beginning immediately after the closing of the add/drop period. Please refer to the General Bulletin for the official ending date of the add/drop period for the semester of housing withdrawal.