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  • General Inquiries
    UD Ministry Conference
    Box 716 - SOM
    1845 E. Northgate Dr.
    Irving, TX 75062
    Phone: 972-721-4077
    Fax: 972-721-4076

    udmc@udallas.edu

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Frequently Asked Questions

Below is a list of frequently asked questions about the conference. We hope you find them helpful as you make your  way around our website and register for the University of Dallas Ministry Conference. If you have a question that is not answered below, please feel free to contact us. The questions are broken up into four areas. Click your area of interest to be forwarded to that section.

GENERAL QUESTIONS »
REGISTRATION QUESTIONS »
TRAVEL/VENUE/HOTEL QUESTIONS »
CONFERENCE DETAILS QUESTIONS »

 

GENERAL QUESTIONS

What is the University of Dallas Ministry Conference?
The University of Dallas Ministry Conference is a three-day event sponsored by the Diocese of Dallas and the Diocese of Fort Worth, which includes keynote speakers, breakout sessions in three languages, an exhibition hall, musical performances by well-known and up-and-coming Catholic artists, various prayer services, and Mass.

When is the 2014 conference?
The 2014 conference will be held Thursday October 23, 2014 – Saturday, October 25, 2014. New this year, the conference will begin with session periods on Thursday afternoon and evening, continue on Friday with the Conference Eucharist at 8:30 am and closes on Saturday with Period 15 around 5:30 pm. To view the full schedule, click here.

Who attends the conference?
While UDMC is especially recommended for Catholic school teachers, parish administration, and anyone involved in lay ecclesial or volunteer ministry within the Church, it is open and applicable to the life of anyone who wishes to attend. This is because the session topics are various, from Catholic school resources to adult faith formation topics to marriage and family life issues, just to name a few. Therefore, every individual can cater their UDMC experience to personally grow in faith. To view all of the sessions, click here.

How many people attend UDMC?
The University of Dallas Ministry Conference has grown over the past few years. Last year, the event brought together nearly 5,300 attendees, exhibitors, volunteers, and speakers. For the 2014 conference, we hope to continue growing.

What is the theme of the 2014 UD Ministry Conference?
Every year, the theme of the University of Dallas Ministry Conference is "Walking Together in Faith."

Who sponsors UDMC?
The University of Dallas Ministry Conference is primarily sponsored by the Diocese of Dallas and the Diocese of Fort Worth. However, there are opportunities for other companies to sponsor this three-day event. For a full list of sponsors, click here. For information on sponsoring, click here.

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REGISTRATION QUESTIONS

How much does it cost to attend?
Click here for registration details. Please note, no group rates are available this year.

When is the registration deadline?
Click here for registration details, including effective deadlines and rates.

I am a group leader and need information on whether or not my group participants actually attended the conference so that I can assign continuing education credit. Where can I get this information?
After the conference, reports will be generated and made available to the group leaders so that they can see who actually attended from their group. Then group leaders can assign continuing education credit as they see fit.

I want to attend the conference as a general attendee but can't pay by credit card, what do I do?
Click here for registration details and policies, including payment and registration options.

Can I register on-site for the conference?
Yes, registration will be available on-site. Click here for more information and the effective rates.

I am only able to attend the conference one or two of the three days. Is this ok?
Yes! The conference is structured such that your registration fee covers any and all sessions, musical performances, prayer services, and the exhibit hall. You are free to come and go as you please; the price of ticket includes all three days' activities, but you may, of course, attend only one or two of the days. Just remember that your name tag is your ticket into the various happenings at the conference and must be worn at all times while at the Irving Convention Center.

I registered! When will I received my ticket?
As in years past, a person's name badge is the official entrance ticket for the conference. All name badges for school group registrations (only school groups) will be mailed to the group contact person listed on the registration. All other name badges will require pick up at the conference check-in/registration booths on the first day of attendance. Each member of groups will have to pick up their own name badge. Please print and bring your confirmation email with you. If you have questions regarding this, please contact us.

Do I have to register with my parish/school or can I attend on my own?
Anyone can register for the UD Ministry Conference by completing the online registration form. It is not necessary to register with a parish or school group. That being said, we do require that you tell us your parish and diocese in the registration form so that we have more complete data on our participants. 

How do I know if my parish is attending the conference?
The best way to know if your parish is attending the 2014 conference is to contact your parish directly. Some parishes may be willing to add parish members to their group, but since there is no group discount this year, you can register on your own, and simply designate your parish on your registration.

I am registered in a group but can no longer attend. Can someone from my parish/school attend in my place?
Yes, this type of modification can be made so that the groups can utilize all of the tickets they purchased. Simply contact us and we will be happy to make this modification for you. Or your group contact can make this modification by re-visiting the registration and entering their confirmation number. Unfortunately, no pre-conference modifications will be accepted after October 10, 2014. Modifications can be made at the conference for a $5 charge by visiting the check-in/registration booths.

Can I receive a full refund if I cannot attend the conference?
Unfortunately, no full refunds are available. However, refunds will be processed, less a $15 per person processing fee, if they are received in writing by October 10, 2014. Absolutely no refunds will be awarded after that date.

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TRAVEL/VENUE/HOTEL QUESTIONS

Where will the 2014 conference be held?
The 2014 UD Ministry Conference will be held at the Irving Convention Center at Las Colinas. The registration for UDMC will take place in the Lobby of the Exhibit Hall Level (1st Floor).

I lost something at the Conference. Who do I contact to see if it was found?
If you lost something at the conference, first visit the UDMC Information Booth in the Meeting Room Level Lobby (3rd Floor) or the Registration Booths on the Exhibit Hall Level (1st Floor). We will have a lost and found there for anyone with the conference who has found something to turn in. If we do not have your item, we will also refer you to the Irving Convention Center, which has their own lost and found. Please be prepared to provide a description of the lost item and an ID if necessary. If you realize you have lost something after the conference, contact us and we will be happy to check what was found for you.

Is there taxi service at the Irving Convention Center? Where can I catch a cab?
The Irving Convention & Visitors Bureau will provide a concierge in the Exhibit Hall Level Lobby (1st Floor). Visit this desk (next to the elevators) for any assistance.

Does the DART (Dallas Area Rapid Transit) run at the ICC? Where do I board?
Yes, the DART Rail system, specifically the orange line, stops at the Irving Convention Center. For route maps and schedules, visit the DART website. DART provides a short shuttle service between the Irving Convention Center and the actual ICC DART station (only 0.3 miles away) when events are happening at the ICC. This shuttle can be boarded along Las Colinas Blvd., right outside the ICC entrance.

How do I get from the airport to the convention center?
For the best directions to the Irving Convention Center, please click here. This page provides a lot of information on travel options to and from the airport.

Does it matter which hotel I choose?
The conference host hotel for 2014 is the Dallas Marriott Las Colinas, which will have rooms available for only $99/night + taxes. For more information, click here.

What meal options are there?
The Irving Convention Center has their own food service company that will be providing the food options for the 2014 conference. These will include both hot meals and quick-eats, such as salads, sandwiches, and wraps. Several stations will be provided throughout the facility to ensure lines remain short.

Is food included in my registration?
No, all food must be purchased separately from your registration fee. All meal options are provided by the Irving Convention Center's contracted food service company.

Can I bring my own food to the conference?
Unfortunately, no outside food is allowed in the convention center.

Are there local restaurants around the Irving Convention Center?
The Irving Convention & Visitors Bureau will provide a concierge in the Exhibit Hall Level Lobby (1st Floor). Visit this desk (next to the elevators) for any assistance with outside restaurant options. You can also click here for more information on the Las Colinas area.

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CONFERENCE DETAIL QUESTIONS

What is a topic track?
A topic track is a particular theme which several sessions fit into. For example, any talk that will focus on catechetics will be in the Catechist track. Some of the tracks include General Faith Formation, Youth Ministry, Liturgy Training & Music Ministry, Catechist & DRE/PCL Formation,  Technology & Media and Catholic School Teachers. This system is devised in order to help the conference participants understand better what topic area the talks fit within so that the participants can attend talks that are relevant for them. Click here for a list of all of the tracks and sessions.

I would like to attend sessions in two languages (Spanish and English or Vietnamese and English). Is this ok?
You are definitely welcome to attend sessions in any language throughout the conference. We simply request that you note this on your registration form.

How do I ensure that I get into my desired sessions?
Unfortunately there is no way to pre-register for a session. If you desire to attend a specific session, the best way to ensure a seat is to arrive early. Many of the most popular speakers/topics will be located in larger rooms. That will help to ensure that more people are able to attend their session of choice.

If a session is full, what do I do?
If a session is full, we encourage you to find another session nearby that interests you. We encourage you to pick a first and second choice for each session time slot so that you can be prepared if this situation were to happen.

Will the talks be recorded for purchase?
Yes! This year, some of the UDMC sessions will be recorded and available for purchase following the conference. More details to follow.

I want to find out more about the exhibiting companies before I attend. Where can I find more information on the exhibitors?
We encourage you to click here to find out more about the exhibiting companies at the 2014 conference. More companies are added every week, so please check back regularly for the most updated list.

I entered my name into a drawing at one of the exhibitor's table. How do I find out I won?
Each exhibitor is responsible for notifying any drawing winners that they may select. Check with each exhibitor for details.

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