UD Biennial Drug and Alcohol Report

Drug-Free Schools and Campuses Regulations
Compliance Checklist
University of Dallas

Biennial Review - 2018-2020 

Sherry Dellinger, Ed.D.
Assist. Provost of Student Affairs
Consultants for DFSCA
2018

Sherry Dellinger, Ed.D.
Assist. Provost of Student Affairs

Seth Oldham, M.A.
Director of Student Affairs
Part 86, Drug-Free Schools and Campuses Regulations Compliance Checklist
University of Dallas 2018

1. Does the institution maintain a copy of its drug prevention program?

Yes X No ____
If yes, where is it located?

A file containing each year’s activities is located in the Office of Student Affairs, Haggar Student Center.

2. Does the institution provide annually to each employee and each student, who is taking one or more classes for any type of academic credit except for continuing education units, written materials that adequately describe and contain the following?

a) Standards of conduct that prohibit unlawful possession, use, or distribution of illicit drugs and alcohol on its property or as a part of its activities;

Students: Yes X No ____
Staff and Faculty: Yes X No ____

Students: Please see University of Dallas Student Handbook 2018-2019, Alcohol - pages 26, Drugs – page 27. A copy of this section is of the handbook is online at https://udallas.edu/studenthandbook/UD%20Student%20Handbook%202018-2019%20Final-2.pdf

A copy of the Handbook is provided with this report.

Staff and Faculty: Please see Employee Handbook, Drugs - pages 20 - 22. A copy of this section of the Handbook is attached to this report and is available online Employee Handbook

b) A description of the health risks associated with the use of illicit drugs and the abuse of alcohol;

Students: Yes X No ____
Staff and Faculty: Yes_X_ No

Students: Please see UD’s Health and Wellness webpages available online at http://udallas.edu/offices/healthservices/healthwellness/index.html

c) A description of applicable legal sanctions under local, state, or federal law;
Students: Yes X No ____
Staff and Faculty: Yes _X__ No ____
During New Student Orientation, incoming students are given a copy of the Student Conduct Alcohol Policy along with Texas State law and implications.

d) A description of applicable counseling, treatment, or rehabilitation or re-entry
programs;

Students: Yes X No___
Staff and Faculty: Yes X No ____

Students: Please see UD’s Student Handbook 2018-2019, pages 28-29 and “Medical Amnesty.” The Handbook is available online https://udallas.edu/studenthandbook/UD%20Student%20Handbook%202018-2019%20Final-2.
A copy of the Handbook is provided with this report.

Staff and Faculty: Please see Employee Assistance Program services at https://udallas.edu/offices/hr/employeebenefits/employee-assistance.php

e) A clear statement of the disciplinary sanctions the institution will impose on students and employees, and a description of those sanctions;

Students: Yes X No ____
Staff and Faculty: Yes X No ____

Students: Please see UD Student Handbook 2018-2020, page 17-19, section “Sanctions for Misconduct.” The Handbook is available online https://udallas.edu/studenthandbook/UD%20Student%20Handbook%202018-2019%20Final-2.pdf
A copy of the Handbook is provided with this report.

Staff and Faculty: Please see Employee Handbook, pages 20-21.

3. Are the above materials distributed to students in one of the following ways?

a) Mailed to each student (separately or included in another mailing)
Yes ____ No X .

b) Through campus post offices boxes
Yes ____ No X .

c) Class schedules which are mailed to each student
Yes ____ No X .

d) During freshman orientation
Yes X No _____

e) During new student orientation
Yes X No _____

f) In another manner (describe):


The University of Dallas Student Handbook is available online at  https://udallas.edu/studenthandbook/UD%20Student%20Handbook%202018-2019%20Final-2.pdf

All incoming students (freshmen and transfer students) are required to verify that they have read the Code of Student Conduct via an online verification form that is attached to the AlcoholEdu for College required course.

4. Does the means of distribution provide adequate assurance that each student receives the materials annually?

Yes X No _____

Each first-year and transfer student verifies that he or she read the Code of Student Conduct via the online verification forma attached to the mandatory AlcoholEdu for College course. Handbooks are also referred to in the first mandatory residence hall meeting.

5. Does the institution's distribution plan make provisions for providing these materials to students who enroll at some date after the initial distribution?

Yes X No _____

Copies of the Handbook are available online Employee Handbook

6. Are the above materials distributed to staff and faculty in one of the following ways?
a) Mailed
Staff: Yes ____ No X
Faculty: Yes ____ No X .

b) Through campus post office boxes
Staff: Yes ___ No X
Faculty: Yes ___ No X

c) During new employee orientation
Staff: Yes X No ____
Faculty: Yes X No _____

d) In another manner (describe):
Faculty and Staff can access the most recent Faculty/Staff Handbook online Employee Handbook

7. Does the means of distribution provide adequate assurance that each staff and faculty member receives the materials annually?

Staff: Yes __X__ No
Faculty: Yes __X__ No

8. Does the institution's distribution plan make provisions for providing these materials to staff and faculty who are hired after the initial distribution?

Staff: Yes X No _____
Faculty: Yes X No _____

Unlike students, staff and faculty may enter the University at any time. A copy of the Handbook is distributed at New Employee Orientation to each new employee. New Employee Orientation is mandatory for every new faculty/staff. A copy of the information is also available online Employee Handbook

9. In what ways does the institution conduct biennial reviews of its drug prevention program to determine effectiveness, implement necessary changes, and ensure that disciplinary sanctions are enforced?

a) Conduct student alcohol and drug use survey

Yes X No____

Freshmen and transfer students are required to complete an online alcohol education course that contains several surveys throughout the course.

b) Conduct opinion survey of its students, staff, and faculty

Students: Yes X No___
Staff and Faculty: Yes ____ No X .S
Faculty: Yes

The AlcoholEdu Survey contains items designed to measure student opinions regarding use, risk, and consequences. Individual alcohol and drug assessments are administered for students deemed to be in the high-risk category. Results from the survey are used to plan prevention programming and set program goals.

c) Evaluate comments obtained from a suggestion box

Students: Yes ____ No X
Staff and Faculty: Yes ____ No X .

Any individual can send questions or comments to the Student Affairs Office or Human Resources through the ‘contact us’ portals on the UD website. Non-structured feedback and anecdotal information is gathered from students, staff, faculty, and the community year-round.

d) Conduct focus groups

Students: Yes X No ____
Staff and Faculty: Yes ____ No X .

A focus group consisting of students was conducted to review the effectiveness of an online alcohol education program. The groups’ input also allowed Student Affairs staff to collect information on students’ perceptions of prevention strategies that have been implemented and possible strategies they believe might be effective.

e) Conduct intercept interviews

Students: Yes ____ No X
Staff and Faculty: Yes ____ No X .

f) Assess effectiveness of documented mandatory drug treatment referrals for students and employees

Students: Yes___ No _X____
Staff and Faculty: Yes ___ No _X____

Students may be required to complete mandatory drug testing periodically during their tenure at to the University.

Human Resources monitors faculty and staff who have been referred to treatment or counseling for AOD related issues.

g) Assess effectiveness of documented cases of disciplinary sanctions imposed on students and employees

Students: Yes X No _____
Staff and Faculty: Yes X No _____

The Office of Student Affairs annually evaluates the effectiveness of students who have progressed through the violation process. Evaluation is based on recidivism rates and timeliness of progression. Individual student disciplinary cases are discussed regularly in meetings with relevant University staff.

Human Resources monitors faculty and staff who have been sanctioned for AOD related issues.

h) Other (please list):
Monitoring of alcohol and drug violation sources annually
Annual Reports including internal and external benchmarking

10. Who is responsible for conducting these biennial reviews?
The Assistant Provost for Student Affairs and the Director of Student Affairs are responsible for gathering information and documenting the biennial review.

11. If requested, has the institution made available, to the Secretary and the public, a copy of each requested item in the drug prevention program and the results of the biennial review?
Yes X No _____

12. Where is the biennial review documentation located?
The full report with supporting documentation is housed in the University of Dallas, Office of Student Affairs in Haggar Student Center.

Name: Seth Oldham, M.A.
Title: Director of Student Affairs
Department: Student Affairs
Phone: 972-721-5747
E-mail: soldham@udallas.edu

13. Comments:
The University of Dallas is in significant compliance with DFSCA requirements.