Exhibitor Resources

Exhibitor Resources

Thank you for choosing to exhibit at the 13th annual University of Dallas Ministry Conference, to be held on October 10 -12, 2019 at the Irving Convention Center. Whether you're a first-time exhibitor or an experienced exhibitor at the University of Dallas Ministry Conference, we want to provide you with all of the information you will need to ensure a smooth exhibiting experience for this year's conference.

Special Invitation - President's Reception

All Exhibitors are invited to the 2019 President's Reception to be held:
Friday, October 11, 2019
The Westin Irving Convention Center Hotel

Come join us for an evening of celebration during the 13th Annual University of Dallas Ministry Conference! You will have a chance to meet our sponsors, along with many other exhibitors, speakers and staff from the Diocese of Dallas.

Booth Assignment

If you were registered to exhibit before June 10, 2019,  your assigned booth number will be sent via e-mail around that date. Any exhibitors registered after that date will receive their assignments periodically over e-mail. You can also find booth assignments, as they become available on our 2019 Exhibitors page.

Exhibitor Service Contractor– Superior Expo Services (SES)

Please be sure to review the Superior Expo Services (SES) Exhibitor Kit  for information on booth equipment, exhibit schedules, shipping information, and carpet and accessory order forms. The Exhibitor Kit is only accessible with the username and password provided by SES (via email) a few business days after you receive your booth assignment.

 Please note: If you have misplaced this information or do not believe you received it, SES's customer service department is available to assist you with your exhibitor needs prior to the event by calling 972-271-7444 during regular business hours (8:30am – 5:00pm (CST), Monday – Friday) or at show site at the Superior Expo Services Desk. Be sure to note the deadline of Thursday, September, 2019. Keep in mind that advance ordering will save you money!

  • Electrical/Internet/Communications Services: 

  • Exhibitor Service Desk:

      • SES will maintain an Exhibitor Service Booth during set-up, conference days, and dismantling in the Exhibit Hall. All questions regarding booth service and orders should be made at the SES Service Booth, including booth carpet, freight, electric/internet services.
  • Conference Floor Plan and & Exhibit Hall Layout:

For more information or any questions regarding Exhibitor Services, please contact the Superior Expo Services customer service department by calling 972-271-7444 during regular business hours (8:30 am – 5:00 pm (CST), Monday – Friday). 

Move-in & Set-up Hours

  • Thursday, October 10, 2019 from 7:00am – 2:00pm
  • All exhibits must be fully installed by Thursday, October 10, 2019 at 2:00 pm
  • Please revisit the Exhibit page to review items that are included with your booth

Loading Dock: Exhibitors will have access to the Loading Dock on Thursday, but you must check-in first at the Exhibitor Registration Booth.

Move-out & Dismantling Hours

  • Saturday, October 12,  2019 from 5:00pm – 10:00pm
  • All exhibits must remain fully intact until the official close of the conference at 5:00pm

Conference Hours (Exhibiting Hours)

  • Thursday, October 10, 2019 from 2:00pm - 6:00pm
  • Friday, October 11, 2019 from 8:00am – 5:00pm
  • Saturday, October 12, 2019 from 8:00am – 5:00pm
  • Exhibitors (with Badges) will have access to the Exhibit Hall at 7:00am on Friday and at 7:00am on Saturday for an hour of set-up before attendees arrive

Exhibitor Lounge: All Exhibitors will have access to an Exhibitor Lounge during the conference. The Exhibitor Lounge will be located and clearly marked in the Exhibit Hall this year. 

Exhibitor Registration & Access

Upon arrival, all Exhibitors must check-in at the Exhibitor Registration Booth located in the front lobby to get their packets. Exhibitor packet will include all name badges.

Exhibitor staff personnel wishing to enter the Exhibit Hall must wear an Exhibitor badge at all times. Badges must be worn at all times during move-in, conference hours, and move-out. Access to the exhibit hall begins at 7:00am on Friday and 7:00am on Saturday.

Please note: If you have not submitted your booth staff, please do so by September 14th.


An 800-space parking structure is attached to the facility and additional parking is available within walking distance. Please note that there will be a parking fee of $10/day with no in and out privileges. 


Security personnel will be on duty during move-in/set-up, conference hours, and move-out/dismantle. Do not leave items such as computers, laptops, cameras, cell phones, wallets or any other item of value unattended in your booth at any time, including over night. Please note: Neither the University of Dallas Ministry Conference, nor the Irving Convention Center, is responsible for any losses.


Cancellations must be in writing and received before September 13, 2019. Canceled booths will be refunded (less $50 service charge) after the conference. No refunds are available after September 13, 2019.

Hotel Reservations/Discounts

NOTE: The University of Dallas Ministry Conference does not contract with any third party companies to coordinate hotel reservations. If you receive a call offering to assist you with hotel reservations, it is fraudulent and should be ignored. The only way to set up your hotel reservations is through the link below.

We are pleased to be partnered with the The Westin Irving Convention Center at Las Colinas for the 2019 University of Dallas Ministry Conference. Please book room reservations using this link.

Conference Rate: $149.00/night (valid 10/9/19-10/14/19)

  • A quick walk away from the Irving Convention Center and Irving's new Toyota Music Factory, which features over 20 restaurants and live music daily
  • Conveniently located between both Dallas/Fort Worth International Airport (DFW) & Dallas Love Field (DAL)
  • Outdoor pool and fitness center

NOTE: The last day to book your hotel room at this special group rate is 9/18/19, or until the room block is full. To ensure a discounted reservation at the conference hotel, please make arrangements early.


Advertising & Sponsorship Opportunities

See what you can do to promote your presence at the UDMC and drive traffic to your booth! Our Advertising & Sponsorship opportunities will enable attendees interested in your products to find you before, during, and after the conference. Remember that pre-conference and at-conference marketing is key to building your visibility and maximizing booth traffic! Visit our Advertising page or our Sponsorship page for more information.  Please note: The Program Book Advertising Form must be completed and returned by August 1, 2019.

Exhibitor Important Deadlines

  • Exhibitor Booth Staff Form (for Badges) – submitted online by September 13, 2019
  • Program Book Advertising Form – returned by August 1, 2019
  • Program Book Ad Artwork – submitted by August 9, 2019
  • Superior Expo Services (SES) – order by September 15, 2019 for discounted rates
    • See email from SES for Exhibitor Kit link & log-in information
    • Contact SES at 972-271-7444 during business hours with questions

We appreciate the commitment you've made to exhibit with us and look forward to assisting you during the coming months. For questions regarding booth equipment or services, please contact SES Exhibitor Services at 972-271-7444. For general exhibitor questions, please contact Lauren Passalugo at 972-721-4077.


University of Dallas Ministry Conference Renamed Dallas Ministry Conference

The University of Dallas and the Catholic Diocese of Dallas, co-sponsors of the University of Dallas Ministry Conference, announced that to better reflect their partnership, the conference will henceforth be known as the Dallas Ministry Conference. The 10th annual conference will be held Sept. 29-Oct. 1, 2016, at the Kay Bailey Hutchison Convention Center Dallas.

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