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Orientation Process

Orientation Meetings 

Orientation meetings are held every semester for each Rome class. Meetings for fall Romers are held in the spring and for spring Romers in the fall. These meetings are meant to prepare the students before they depart. At the end of the semester a farewell reception is held to celebrate the departure of the Rome class. 

Meeting Topic Date Time Location
Student Assistant Position, Orientation, Flights Sep. 16 5:30 pm Virtual Mtg
Registration Oct. 26 5:30 pm Recorded Mtg
Culture, Health, Safety, Travel Dec. 1 All day App Profile

Italian Culture Events

Past workshops can also be viewed at

Workshop Date Time Location

"Lasciate ogne [abbondanza]
voi ch’ [andate a Roma]”:

Preparing for UD’s Rome Program


Italian Mass


Important Dates

Throughout the semester students will be submitting a number of items to the Rome Office in order to obtain flight itineraries, visas and register for classes. It is extremely important to meet all deadlines. Missing deadlines can jeopardize a students' Rome status. Students planning on attending Rome next semester will need to submit the following items per the schedule below. 

Date Items Due
Sep.  23 Student Assistant Application and Recommendation, Flight Form, Health Form, Release Form, $795 Rome Fee
Oct.  13-14 Visa Application, Actual Passport, 3 Passport Photos, Affidavit of Financial Support, Address Form
Nov.  11 Registration forms, FERPA, Roommate Form, Group Flight Airfare Payment
Jan.  5 Business, Library and Rome clearance including copies of prescription receipts and doctor clearance forms if applicable

Review the checklist. Be sure to meet the deadlines!

Submit your flight form.

The University of Dallas Rome Program has arranged a group flight. Students will rendezvous in a hub city on flights from their hometown airports, which will be arranged by the Rome Office from the information you provide on your flight form and will be calculated into the cost of your ticket. 

Students with a good reason for not flying with the group may request a waiver of the group flight requirement. A complete waiver requires submission of the waiver form along with a copy of the student’s tentative itinerary with complete flight information and travel details.

Please review these flight facts for complete details on flight procedures for Rome.

Apply for a student visa. 

All students studying in Italy for an extended period of time must apply for a student visa. The visa application and affidavit of financial support must be submitted to the Rome Office in October along with student's actual passports, passport photos and purchased flight itinerary. This affidavit must be notarized and mailed to the office. Students must also submit an address form to inform our office when they will need their passport and will be traveling internationally over the break. 

Register for Rome. 

Students registering for the Rome semester must follow the registration guidelines included in their registration meeting packet. All registration forms including online registration for courses are due in November. Registration forms include:

  • Course Planning and Future Plans Form (will be sent to you using Google Drive)
  • FERPA Disclosure
  • Roommate request

Submit your health paperwork. 

Supplemental health paperwork needed for Rome Clearance is due January 5. Students will be informed if supplemental paperwork is required.

Take care of your Rome Clearance. 

Students must be clear with all offices on campus before they depart for Rome. The clearance date for Rome is set earlier than the regular Irving clearance date. Students are encouraged to begin working on their clearance as soon as they are able to make sure everything is taken care. Students not clear by the January 5 deadline will be assessed a $500 late fine.  

  • Business Office clear - Rome bill must be paid in full or a payment plan must be set up. All aid and additional loans must be approved and applied to a student's account to be cleared. 
  • Health clear - all doctor clearance forms and prescription receipts must be submitted to office. 
  • Library clear - all fines must be paid.