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Orientation Process

Orientation Meetings 

Orientation meetings are held every semester for each Rome class. Meetings for fall Romers are held in the spring and for spring Romers in the fall. These meetings are meant to prepare the students before they depart. At the end of the semester a farewell reception is held to celebrate the departure of the Rome class. 

Meeting Topic Date Time Location
Student Assistant Position Mar. 5, 2020 5:00 pm Gorman A
Academics/Course Registration Apr. 14, 2020 All Day Online
Culture, Health, Safety, Travel June - August All Day Online

Italian Culture Events

Past workshops can also be viewed at

Workshop Date Time Location

"Lasciate ogne [abbondanza]
voi ch’ [andate a Roma]”:

Preparing for UD’s Rome Program

June - August All Day Online

Important Dates

Throughout the semester students will be submitting a number of items to the Rome Office in order to obtain flight itineraries, visas and register for classes. It is extremely important to meet all deadlines. Missing deadlines can jeopardize a students' Rome status. Students planning on attending Rome next semester will need to submit the following items per the schedule below. 

Date Items Due
4/3/20 Student Assistant Application and Recommendation; Rome Scholarships Materials
4/27/20 Rome Fee, Registration, FERPA, Address Form
6/22/20 Flight Form, Roommate Form
7/29/20 Business, Library and Rome clearance including doctor clearance forms if applicable
8/21/20 Own Arrangements Purchased Itinerary and copies of prescription receipts if applicable

Review the checklist. Be sure to meet the deadlines!

Submit your flight form.

The university arranges a group flight which provides planning convenience, allows students to travel together, and offers the services of a travel agent if plans are required to change. Students will rendezvous in a hub city on flights from their hometown airports, which will be arranged by the Rome Office from the information you provide on your flight form and will be calculated into the cost of your ticket. 

Students with a good reason for not flying with the group may request a waiver of the group flight requirement. A complete waiver requires submission of the waiver form along with a copy of the student’s tentative itinerary with complete flight information and travel details. Students should not purchase any airline tickets until their waiver has been approved.

Please review these flight facts for complete details on flight procedures for Rome. 

Register for Rome. 

Students registering for the Rome semester must follow the registration guidelines included in their registration meeting packet. All registration forms including online registration for courses are due April 27. Registration forms include:

  • Course Planning and Future Plans Form shared with the student on Google Drive
  • FERPA Disclosure
  • Roommate request
  • Address form

Submit your health paperwork. 

Supplemental health paperwork needed for Rome Clearance is due July 29 and August 21. Students will be informed if supplemental paperwork is required.

Take care of your Rome Clearance. 

Students must be clear with all offices on campus before they depart for Rome. The clearance date for Rome is set earlier than the regular Irving clearance date. Students are encouraged to begin working on their clearance as soon as they are able to make sure everything is taken care. Students not clear by the July 29 deadline will be assessed a $500 late fine.  

  • Business Office clear - Rome bill must be paid in full or a payment plan must be set up. All aid and additional loans must be approved and applied to a student's account to be cleared. 
  • Health clear - all doctor clearance forms and prescription receipts must be submitted to office. Note: the deadline to submit receipts is August 21.  
  • Library clear - all fines must be paid